Administration Coordinator

Cox Purtell ·www.coxpurtell.com.au

Location Balwyn, Victoria, Australia
Work type Hybrid
Salary AUD 80,000 - 85,000 / year
Type Full time
Level Mid
Source Shazamme
Administration & Office Support
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Administration Coordinator
Certification Program
Balwyn, Melbourne | Hybrid | Full-Time Permanent
$80k + Super


About the client
Our client is a well-established, member-based professional association supporting professional members within the Sustainability sector across Australia and New Zealand, from students through to senior certified professionals. The organisation operates a nationally recognised certification program that upholds professional standards and provides assurance to government, industry, and the community. Known for its collaborative, respectful culture, this not-for-profit organisation offers a stable and clearly structured working environment with mature governance and well-documented processes.

About the role
As Administration Coordinator, you will play a pivotal role in the organisation's flagship certification scheme, ensuring applications are processed accurately, consistently and on time. Just as importantly, you will be the primary point of contact for a group of dedicated volunteer committee members, genuinely guiding and supporting them through their responsibilities rather than simply providing secretariat support. This is a process-driven, execution-focused position, well suited to someone who takes pride in accuracy and reliability and who is confident building trusted relationships with volunteers.

Duties

  • Review and process certification applications end to end, ensuring accuracy and completeness.
  • Act as the primary point of contact for volunteer committee members, building strong, trusted working relationships and guiding them through their responsibilities.
  • Schedule committee meetings, prepare agendas and papers, and take accurate minutes.
  • Maintain accurate database records and produce management and statistical reports.
  • Support continuous improvement, including the transition to a new membership management platform.

Requirements

  • At least three years' experience in structured office administration or a similar role.
  • Exceptional attention to detail and the ability to follow established procedures precisely, with minimal supervision.
  • Genuinely enjoys working with, and guiding, volunteers, particularly in a committee setting.
  • Comfortable using CRM or database systems and the MS Office suite.
  • Strong minute-taking ability and clear, professional written communication.
  • Self-motivated with a steady, methodical approach and sound judgement on when to escalate.
  • Experience in a membership, certification, education or regulated not-for-profit environment is advantageous.

Frequently asked questions

Who is hiring for the Administration Coordinator role?
Cox Purtell is hiring for the Administration Coordinator position, a Shazamme client. Apply directly on the employer's career site.
Where is the Administration Coordinator job located?
The Administration Coordinator role with Cox Purtell is based in Balwyn, VIC, AU. The role is hybrid-friendly.
Is the Administration Coordinator role remote?
Yes — the Administration Coordinator position at Cox Purtell is hybrid. Candidates based in AU are preferred.
What does the Administration Coordinator role pay?
Cox Purtell lists the Administration Coordinator role at AUD 80,000–85,000 per year.
Is the Administration Coordinator role full-time or contract?
This is a full time position at Cox Purtell.
What experience level is the Administration Coordinator role?
The Administration Coordinator position is aimed at mid-level candidates.
How do I apply for the Administration Coordinator role at Cox Purtell?
Apply directly on Cox Purtell's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.
Apply direct