C004948 Principal Assistant (Projects and Finance) (NS) BELGIUM - 13 Jul

Deadline Date: Monday 13 July 2026
 
Requirement: Principal Assistant (Projects and Finance)
 
Location: Braine-l'Alleud, BELGIUM
 
Full Time On-Site: Yes
 
Time On-Site: 100%
 
Not to Exceed Rate: 63 EUR
 
Total Scope of the request (hours): 700
 
Required Start Date: 18 August 2026
 
End Contract Date: 31 December 2026
 
Required Security Clearance: NATO SECRET
 
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:

1. Current National or NATO SECRET clearance
2. Nationality of one of the NATO member countries
3. Current work visa for the specific location if applying for an in-country position

Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
 
Duties & Role:  
 
Planning and Budgeting:

• Assist in the preparation and updating of the Business Execution Plan to support O&M Operating Costs in alignment with the NCI Agency Business Plan and Financial Plan, prepare the Quarterly Annual Financial Report (QAFR), and provide inputs for Customer Rates and Service Rates.
• Additionally, assist in preparing and maintaining the NISC procurement plan in coordination with relevant Service Owners.

Performance and Execution Monitoring:

• Assist in the NISC financial execution and in-year reviews by continuously or monthly monitoring financial targets set in the Business Execution Plan, identifying urgent actions to rectify deviations, and covering all sources and types of funds.
• Provide analysis and management reports on revenues, costs, variances, productivity, and cost control, and monitor expenditures against all funding sources, proactively resolving discrepancies with managers.
• Monitor Purchase Orders for externally sourced workforce and maintain a corresponding dashboard for work execution and time bookings.
• Guide and monitor BA staff in identifying service costs and managing their projects in ServiceNow.

Internal Control:

• Review and validate project Price Proposals for OE services from a financial perspective, manage and control EBA Fund tasks such as admin travel, and align resource allocations with NISC business plans through approved prioritization processes.
• Ensure NISC resources are sufficiently planned, maintain discipline in booking effort against actual workload, and secure timely processing of non-billable time cards and complete timesheets for NISC resources.

Requirements
Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• At least 5 years of relevant experience;
• Some experience in budgetary planning and management is preferred;
• Some experience in resource planning and personnel management is preferred;
• Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP is preferred;
• Analytic skills is preferred;
• Some understanding of cost accounting;
• Experience in the use of Microsoft Excel, Word, PowerPoint and Sharepoint.
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of the NCI Agency is desirable;
• Experience of working in a customer funding environment;
• Experience in documenting/improving business processes;
• Experience in liaising with internal and external staff and ability to build relationships across the business