Coordinator, Drug and Alcohol Program

Drug & Alcohol Program Coordinator

Schedule: Monday – Friday
Work Arrangement: Onsite
 

Position Overview

The Drug & Alcohol Program Coordinator is responsible for coordinating pre-employment compliance with Department of Transportation (DOT) and Federal Aviation Administration (FAA) regulations related to employment records and drug testing. This role requires exceptional organization, attention to detail, and the ability to manage multiple tasks while ensuring compliance with federal requirements.

The coordinator will review documentation for accuracy, track candidate compliance status, communicate with previous employers, and maintain organized candidate records. This position will also receive training to become a DOT-qualified drug test collector, including conducting same-gender observed collections when required.

Responsibilities

• Coordinate pre-employment compliance with DOT and FAA regulations.
• Review employment and compliance paperwork for accuracy and completeness.
• Communicate with candidates and previous employers to obtain required records.
• Research and verify contact information for previous employers when necessary.
• Enter and update candidate information in tracking systems.
• Match incoming documentation to original requests and maintain accurate records.
• Scan, file, fax, and organize candidate documentation.
• Track candidate status throughout the compliance process.
• Administer drug test collections after completing DOT-required certification training.
• Conduct same-gender observed drug collections when required by federal regulations.
• Maintain confidentiality and ensure compliance with all applicable regulations.

Required Qualifications

• High school diploma or GED.
• Strong customer service skills.
• Data entry experience with excellent accuracy.
• Experience with filing, scanning, and document management.
• Strong attention to detail and organizational skills.
• High level of integrity, honesty, and professionalism.
• Self-motivated with the ability to work independently.
• Reliable and dependable work ethic.
• Strong multitasking and time management skills.
• Excellent interpersonal and communication skills.
• Ability to adapt quickly in a fast-paced environment.
• Experience alphabetizing, matching, and filing complex record systems.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

Preferred Qualifications

• Previous airline or aviation industry experience.
• Familiarity with DOT and FAA compliance processes.
• Experience working in regulated or compliance-driven environments.

Key Skills

• DOT & FAA Compliance
• Data Entry
• Customer Service
• Document Review
• Records Management
• Filing & Scanning
• Microsoft Excel
• Microsoft Office
• Attention to Detail
• Organization
• Compliance Tracking
• Multitasking
• Drug Testing Coordination
• Administrative Support