Executive Assistant

MAYDAY Recruitment is excited to partner with a highly respected national organisation to recruit an exceptional Executive Assistant supporting the CEO, Managing Director, and Leadership Team.
This is a rare opportunity to step into a highly trusted and influential position within a successful and growing business. We are seeking a polished, proactive and professional Executive Assistant who thrives in a fast-paced environment and enjoys being at the centre of business operations.
As the key support partner to the CEO and Managing Director, you will play a critical role in ensuring the smooth running of executive priorities while also overseeing the day-to-day operations of the organisation's largest office.

What's in it for you?

• Full-time permanent opportunity
• Office located in North Sydney
• Monday - Friday; full-time in the office
• $110,000.00 - $120,000.00
• Opportunity to work closely with senior executives and contribute to key business initiatives
• Exposure to strategic business projects and leadership activities
• A stable and growing organisation with an exciting future
• A highly visible role where your contribution will make a genuine impact

Key Responsibilities: 

• Manage complex diaries, meetings and schedules for the CEO and Managing Director
• Coordinate travel arrangements, expenses and executive administration
• Prepare presentations, reports, agendas and meeting minutes.
• Provide administrative support to the Leadership Team and assist with key business initiatives
• Oversee the day-to-day operations of the North Sydney office.
• Manage facilities, suppliers, office services and building relationships
• Lead office improvement projects and workplace initiatives.
• Support employee events, recognition programs and internal communications
• Partner with People & Culture to contribute to a positive and engaging workplace environment

• Significant experience in a senior Executive Assistant role supporting C-suite executives
• Demonstrated experience supporting broader leadership teams and managing multiple stakeholders
• Exceptional discretion, judgement and integrity when handling confidential information
• Outstanding organisational and time management skills, with the ability to anticipate needs and proactively solve problems
• Strong written and verbal communication skills, including experience preparing executive-level documentation and presentations
• A calm, professional and solutions-focused approach under pressure
• Advanced Microsoft Office 365 skills
• Tertiary qualifications in Business Administration or a related discipline will be highly regarded
• Experience within insurance, financial services or a regulated environment will be highly regarded

If you are a highly organised Executive Assistant seeking a role where you can truly partner with senior leaders and make a meaningful contribution, we would love to hear from you.