Clinical Payment Associate

Clinical Payment Associate

Overview

Support the financial operations that enable important clinical research as a Clinical Payment Associate. This role will play a key part in clinical vendor outsourcing by managing purchase orders, contracts, and payment trackers for assigned studies. Reporting to the Accounting Manager, you’ll collaborate with cross-functional teams in a fast-paced, high-growth environment where accuracy, organization, flexibility, and sound judgment are essential.

Key Responsibilities

• Create and manage purchase orders for vendors supporting assigned studies.
• Process contracts for assigned studies.
• Maintain and update payment trackers.
• Participate in assigned study finance meetings.
• Support accounts payable, clinical vendor outsourcing, and finance-related projects as needed.
• Manage sensitive financial and vendor information with professionalism and discretion.
• Identify challenges, prioritize competing responsibilities, and help improve processes.

Required Skills

• Bachelor’s degree or equivalent combination of education and experience.
• At least two years of experience managing trackers, purchase orders, contract processing, or related finance operations.
• Experience working in high-volume, deadline-driven environments.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational, interpersonal, written, and verbal communication skills.
• Exceptional attention to detail.
• Ability to work independently with minimal direction.
• Demonstrated ability to multitask, prioritize work, anticipate challenges, and meet deadlines.
• Creative and resourceful problem-solving abilities.
• Ability to contribute effectively in a collaborative, interdisciplinary team environment.
• Self-motivated and flexible approach to changing priorities.

Nice to Have Skills

• Experience in the life sciences, biotechnology, healthcare, or a rapidly growing startup environment.
• Familiarity with financial and legal systems or portals.
• Knowledge of contracts, purchase orders, invoices, and vendor payment processes.
• Experience with Coupa, Concur, Sage Intacct, or similar systems.
• Advanced Microsoft Word, Excel, and PowerPoint skills, including VLOOKUPs and PivotTables.
• Experience with Smartsheet.
• Familiarity with NetSuite, Oracle, Expensify, or comparable platforms.

Preferred Education and Experience

• Bachelor’s degree in accounting, finance, business, or a related field, or equivalent professional experience.
• Two or more years of experience in accounts payable, clinical vendor operations, finance administration, or a similar function.
• Experience supporting purchase orders, contracts, payment tracking, or related processes within a growing organization.

Other Requirements

• Work arrangement: Remote within the Pacific Time Zone.
• Ability to travel to the Redwood City area as needed, potentially up to five days per week.
• Ability to manage sensitive financial and vendor information with professionalism and discretion.
• Comfort working in a fast-paced environment with evolving processes and priorities.
• Assignment length: Six months, with potential for extension.