Executive Admin / Office Manager

Are you the kind of person who keeps every plate spinning without breaking a sweat — the one people count on to answer the phone with a smile, keep the calendar airtight, and make sure nothing falls through the cracks? We're looking for a sharp, personable Executive Admin/Office Manager to be the organizational heartbeat of a growing, fast-paced company that equips professional automotive technicians with the diagnostic tools and equipment they rely on every day.

This is a part-time role  (25 hours a week) with real variety and real impact — you'll be the friendly first voice customers hear, a trusted right hand to leadership, and the person who keeps the whole office running smoothly. If you thrive on structure, love connecting with people, and want a role where your organization and people skills genuinely matter, we'd love to hear from you.

Duties:

• Be the welcoming first point of contact — answer approximately 70% of incoming calls on a multi-line phone system, screen and direct inquiries, and greet visitors with professionalism and courtesy at the front desk.
• Process and verify purchase orders and online orders, and validate customer support requests to ensure every order and inquiry is handled accurately and promptly.
• Manage complex calendars, schedule appointments, and coordinate meetings for executive leadership with precision and attention to detail.
• Keep the office running smoothly — maintaining a clean, organized workspace and coordinating communication between departments and external partners..

Requirements: 

• Proven experience as an office manager, executive assistant, or in a similar administrative role, with a customer-service orientation and excellent phone etiquette.
• Excellent verbal and written communication skills, strong interpersonal abilities, and a positive, team-oriented attitude.
• Strong organizational and multitasking skills with sharp attention to detail and solid problem-solving ability.
• Proficiency in MS Office Suite and office management software, along with the discretion to handle confidential information appropriately.
• Able to work part-time, onsite with 25 hours a week during the week

Pay rate: $22 - $25/hr