Aircraft Maintenance Records Specialist – Digital Data

Position Overview

We are seeking a detail-oriented and organized Aircraft Maintenance Records Specialist to support the Digital Data department. This position is responsible for processing, reviewing, maintaining, and retaining aircraft maintenance records to ensure accuracy, completeness, and compliance with company policies and Federal Aviation Administration (FAA) regulations.

The ideal candidate will have strong data entry, document management, and analytical skills, with the ability to manage multiple priorities in a fast-paced environment. Previous records management experience is preferred, and aviation maintenance records experience is a plus.

Key Responsibilities

Aircraft Maintenance Records Management

• Learn and understand departmental policies and procedures related to aircraft maintenance records.

• Process and review aircraft maintenance records to ensure accuracy and completeness.

• Identify, track, and upload corrections to discrepant or incomplete records.

• Reconcile aircraft log pages and resolve discrepancies.

• Research and resolve unmatched aircraft data.

• Prepare and scan aircraft maintenance records and paperwork, where applicable.

Data Processing & Systems

• Ensure timely, accurate, and synchronized migration of aircraft maintenance data from existing formats into the AirVault system.

• Maintain accurate electronic records and documentation in accordance with established procedures.

• Distribute, organize, and retain documents in compliance with company and FAA policies.

• Support data accuracy, record integrity, and document retention requirements.

Compliance & Cross-Functional Collaboration

• Work directly with Engineering, Quality Assurance, Maintenance, and other internal departments to retrieve and provide required records.

• Serve as a liaison to the Compliance department regarding FAA inquiries.

• Support regulatory compliance by ensuring aircraft maintenance documentation is accurate, complete, and accessible.

• Complete additional assignments and projects as directed by the Coordinator, Supervisor, or Manager.

Required Qualifications

Education & Experience

• Associate degree or equivalent combination of education, training, and experience.

• Proficiency with computers and Microsoft Office applications.

• Strong data entry and typing skills.

• Ability to type at least 50 words per minute (WPM).

• Proficiency in 10-key data entry by touch.

Skills & Abilities

• Strong attention to detail and commitment to accuracy.

• Excellent organizational, analytical, and problem-solving skills.

• Ability to manage multiple tasks and priorities while meeting deadlines.

• Ability to work independently and collaboratively within a team.

• Strong written and verbal communication skills, including the ability to read, understand, and follow instructions.

• Ability to maintain confidentiality when handling sensitive records and information.

• Sound judgment and decision-making skills.

• Self-motivated with a positive, proactive attitude.

• Ability to remain focused while working at a computer for extended periods.

• Comfortable working in a fast-paced environment and adapting quickly to changing priorities.

Preferred Qualifications

• Previous experience in records management, document control, data entry, or records processing.

• Experience with aviation maintenance records or aircraft documentation.

• Familiarity with FAA recordkeeping requirements and aviation compliance procedures.

• Experience with any of the following systems:

  • AirVault

  • SCEPTRE

  • System Time Control

  • Maintenance Aircraft Planning System (MAPS)

  • Lotus Notes