On-site Project Administrator

Administration Assistant (Mining Operations - DIDO)

Location: Adelaide, SA / DIDO Site Location
Employment Type: Full-Time
 

About the Role

We are seeking a motivated and organised Administration Assistant to support our teams mining operations team. This entry-level role is ideal for someone with strong Microsoft Office skills, excellent attention to detail, and a proactive attitude.

Working within a fast-paced mining environment, you will provide administrative support to site and management teams, assist with presentations and reporting, coordinate meetings and travel arrangements, and help ensure the smooth day-to-day operation of the office.

This role offers an excellent opportunity to gain experience within the resources sector while developing a broad range of administrative and operational support skills.

Key Responsibilities

• Create and format PowerPoint presentations, reports, and business documents.
• Manage calendars and schedule meetings for management and site personnel.
• Coordinate meeting invitations and meeting room bookings.
• Raise and track purchase orders and assist with invoice processing.
• Assist with employee onboarding, inductions, and documentation.
• Book travel and accommodation for DIDO personnel as required.
• Maintain accurate electronic filing systems and records.
• Prepare meeting agendas, minutes, and action logs.
• Order stationery, PPE, kitchen supplies, and other site consumables.
• Liaise with suppliers, contractors, and internal stakeholders.
• Support document control and compliance administration activities.
• Monitor office supplies and maintain shared office and kitchen areas.
• Provide general administrative support to site and corporate teams.

Skills & Experience

Essential

• Strong Microsoft Office skills, particularly PowerPoint, Word, Outlook, and Excel.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of attention to detail.
• Ability to manage multiple priorities in a busy environment.
• Professional, positive, and customer-focused approach.
• Current Driver's Licence.

Desirable

• Previous administration, reception, or office support experience.
• Exposure to mining, construction, engineering, or industrial environments.
• Experience with purchase orders and invoice processing.
• Experience using Microsoft Teams and SharePoint.
• Understanding of site-based or FIFO/DIDO operations.

Personal Attributes

• Positive and enthusiastic attitude.
• Reliable and dependable.
• Strong team player.
• Willingness to assist with a broad range of administrative duties.
• Adaptable and capable of working autonomously.
• Eager to learn and develop within the mining industry.

What We Offer

• Entry into the mining and resources sector.
• Supportive and collaborative team environment.
• Career development opportunities.
• Exposure to a wide range of business and operational functions.
• Ongoing training and mentoring.

This role would suit a recent school leaver, TAFE graduate, university graduate, or someone with 1-2 years of administration experience looking to build a long-term career within the mining and resources industry.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.