Office Coordinator

Job Summary

We are recruiting on behalf of a well-established residential property and hospitality organisation seeking an organised and proactive Office Coordinator. This varied role combines office administration, accounting support, customer service, property operations, and team coordination, making it an excellent opportunity for someone who enjoys a hands-on position in a fast-paced environment. 

Company Information

Join a reputable property management and hospitality organisation that oversees a luxury residential and rental community in the Cayman Islands. The company prides itself on maintaining high standards of service, professionalism, and operational excellence while fostering a collaborative and supportive workplace culture.

You will become part of a close-knit team responsible for delivering exceptional experiences to residents, owners, and guests, while ensuring the smooth day-to-day operation and upkeep of the property.

Responsibilities and Duties

As the Office Coordinator, you will:

• Provide administrative support for the day-to-day management and operation of the property.
• Assist with accounting functions, including invoicing, bank reconciliations, collections, payroll preparation, and financial record keeping.
• Maintain accurate records within property management and accounting systems.
• Coordinate and supervise housekeeping and maintenance activities to ensure high service standards.
• Manage reservations, guest arrivals, owner communications, and rental administration.
• Conduct property inspections and support quality assurance initiatives across the site.
• Assist with staff scheduling, performance reviews, and operational planning.
• Support management with reporting, budgeting, meetings, compliance requirements, and special projects. 

Qualifications and Skills

To succeed in this role, you will have:

• Previous experience in office administration, property management, hospitality, or a similar operational environment.
• Strong bookkeeping, accounting, and financial administration skills.
• Experience using accounting and property management software; QuickBooks experience would be advantageous.
• Excellent organisational and time management skills with the ability to prioritise competing responsibilities.
• Strong interpersonal and customer service skills with a professional and approachable manner.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and reporting tools.
• The ability to work independently, exercise sound judgement, and solve problems proactively.
• Strong attention to detail and a commitment to delivering high standards of service and accuracy. 

Benefits and Perks

In return, you can expect:

• A diverse and engaging role with exposure to administration, finance, hospitality, and property operations.
• The opportunity to work within a well-established and respected organisation.
• A collaborative and supportive team environment.
• Variety in your day-to-day responsibilities with opportunities to take ownership of key processes.
• Direct involvement in guest services, property operations, and business administration.
• Exposure to financial reporting, budgeting, and operational management activities.
• Opportunities to develop your professional skills across multiple business functions.
• A rewarding role where your contributions directly support resident, owner, and guest satisfaction.