Executive Assistant

Executive Assistant – Construction (Data Centre Projects) Helsinki

We are delighted to be partnering with a well-established and fast-growing construction business that specialises in delivering complex data centre projects for a prestigious client base. As a result of continued growth, they are now looking to appoint a highly capable Executive Assistant to support their senior leadership team.

This is a fantastic opportunity to join a dynamic and forward-thinking organisation, where you will play a central role in ensuring the smooth running of daily operations and acting as a key liaison across multiple stakeholders.

The Ideal Candidate
Our client is seeking an organised, proactive, and adaptable individual who thrives in a fast-paced environment. You will be confident managing multiple priorities, with the ability to remain calm and solutions-focused under pressure.

Strong interpersonal skills are essential, as you will be working closely with senior leaders, clients, and internal teams. The successful candidate will have a positive, flexible attitude, a keen eye for detail, and a genuine willingness to support others. A proactive mindset and eagerness to learn are key to succeeding in this role.

Key Responsibilities

• Provide high-level administrative and secretarial support to senior leadership

• Coordinate and schedule client meetings, ensuring seamless logistics

• Arrange travel, including booking flights and accommodation

• Manage and maintain accurate documentation and filing systems

• Handle invoicing and support general administrative finance tasks

• Coordinate meetings, including preparation of agendas and follow-up actions

• Organise company events and assist with planning and delivery

• Maintain and oversee document archiving systems

• Ensure the office environment is professional, organised, and well-presented

• Receive and manage deliveries, including unpacking shipments

• Arrange and oversee meeting refreshments and hospitality

• Act as a central coordination point between internal teams and external stakeholders

This role offers excellent exposure to senior leadership and the opportunity to be part of high-profile projects within a growing and innovative sector.