Purchase order management analyst
Aequor JD ·www.aequor.com
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Purchase Order Management Analyst
Overview
The Purchase Order Management Analyst is part of the Global Workplace Experience team in the United States, supporting best practices in purchase order management and purchase-to-pay operations. The role provides reliable process support, reporting visibility, and issue resolution to help operational leaders manage purchasing activity in line with business needs, budgets, and *** policies.
This role is responsible for supporting purchase requisition intake, purchase order creation and tracking, vendor maintenance requests, invoice hold resolution, and related purchasing activities. The position partners closely with U.S. site teams, Procurement, Finance, suppliers, and facility management partners to ensure timely and compliant execution of purchasing and payment processes.
The Purchase Order Management Analyst is a key resource for managing purchasing activity against operating needs across U.S. sites. This is a customer-facing role requiring frequent coordination with GWE leadership and colleagues, Procurement and Finance teams, suppliers, and site facility managers.
The Purchase Order Management Analyst responsibilities cover all aspects associated with purchasing-to-payment processes, including the raising, monitoring, management, and closure of purchase orders in accordance with *** policies and procedures, as well as resolving invoice holds and other payment processing issues. The role also supports continuous improvement of purchasing processes in partnership with Global Business Solutions and other key stakeholders.
Key Responsibilities:
Management of Requisition Request Form process
Raising of Purchase Requisitions
Consolidation of requisitions where appropriate
Vendor Maintenance requests including new supplier and payment terms requests
Invoice hold and payment issue resolution
Purchase Order & Invoice Tracking
Supporting requisition queries, including ad-hoc liaison with suppliers and Procurement
Support to Operations Analysts in resolution of PO queries
Provide support with procurement coordination, requisition processing, and vendor administrative activities.
Development of processes and procedures to improve expenditure management
Requirements:
Strong communication skills, with the ability to convey ideas clearly through verbal, written channels
Customer facing with ability to work with people of all levels including senior leadership, external suppliers and in country managers
Ability to challenge with a questioning mind
Ability to deliver services to deadlines
Ability to plan and prioritise workload
Great team ethic, with an ability to operate both on own initiative or as part of a team
Confident and dynamic approach to service delivery
Flexible approach, ability to adapt to workload requirements and manage time accordingly
Open minded, adaptable to change, open to new ideas, willing to embrace *** AI tools to enhance productivity and new tools to conduct work
Act as subject matter expert to advise / educate others on purchase to pay and accounts payable processes
Ability to innovate, highlighting new ideas and develop process & procedures for continuous improvement
Proficient in Microsoft Outlook, Excel, Word, TEAMS, and PowerPoint, with working knowledge of ARIBA purchasing systems and SAP ERP platform.
Scope of Service:
Management of Purchase Request Form received in Team mailbox, checking Request Form is correct and completed with all appropriate information and attached documents. The form will be returned if not completed correctly. In addition, the Form will be regularly reviewed and updated / improved as required.
Raise purchase requisitions in ARIBA in accordance with priority levels and in liaison with Operations Analysts and appropriate authorized signatories. Review request details for completeness, confirm required supporting information, and ensure compliance with FCPA and other corporate policies.
Support the management of the Purchase Order from Approval, Notification to suppliers and update status of approvals, receipts and invoices through to closure.
Primary contact for invoice holds and payment processing issue resolution
Raising Vendor Maintenance Forms to ensure suppliers are on ARIBA system to enable service / goods provision.
Support requisition queries, including ad-hoc liaison with suppliers and Procurement.
Develop processes and procedures to improve expenditure management, purchasing discipline, and end-to-end P2P efficiency.
Support Operations Analysts in the resolution of purchase order queries.
Overview
The Purchase Order Management Analyst is part of the Global Workplace Experience team in the United States, supporting best practices in purchase order management and purchase-to-pay operations. The role provides reliable process support, reporting visibility, and issue resolution to help operational leaders manage purchasing activity in line with business needs, budgets, and *** policies.
This role is responsible for supporting purchase requisition intake, purchase order creation and tracking, vendor maintenance requests, invoice hold resolution, and related purchasing activities. The position partners closely with U.S. site teams, Procurement, Finance, suppliers, and facility management partners to ensure timely and compliant execution of purchasing and payment processes.
The Purchase Order Management Analyst is a key resource for managing purchasing activity against operating needs across U.S. sites. This is a customer-facing role requiring frequent coordination with GWE leadership and colleagues, Procurement and Finance teams, suppliers, and site facility managers.
The Purchase Order Management Analyst responsibilities cover all aspects associated with purchasing-to-payment processes, including the raising, monitoring, management, and closure of purchase orders in accordance with *** policies and procedures, as well as resolving invoice holds and other payment processing issues. The role also supports continuous improvement of purchasing processes in partnership with Global Business Solutions and other key stakeholders.
Key Responsibilities:
Management of Requisition Request Form process
Raising of Purchase Requisitions
Consolidation of requisitions where appropriate
Vendor Maintenance requests including new supplier and payment terms requests
Invoice hold and payment issue resolution
Purchase Order & Invoice Tracking
Supporting requisition queries, including ad-hoc liaison with suppliers and Procurement
Support to Operations Analysts in resolution of PO queries
Provide support with procurement coordination, requisition processing, and vendor administrative activities.
Development of processes and procedures to improve expenditure management
Requirements:
Strong communication skills, with the ability to convey ideas clearly through verbal, written channels
Customer facing with ability to work with people of all levels including senior leadership, external suppliers and in country managers
Ability to challenge with a questioning mind
Ability to deliver services to deadlines
Ability to plan and prioritise workload
Great team ethic, with an ability to operate both on own initiative or as part of a team
Confident and dynamic approach to service delivery
Flexible approach, ability to adapt to workload requirements and manage time accordingly
Open minded, adaptable to change, open to new ideas, willing to embrace *** AI tools to enhance productivity and new tools to conduct work
Act as subject matter expert to advise / educate others on purchase to pay and accounts payable processes
Ability to innovate, highlighting new ideas and develop process & procedures for continuous improvement
Proficient in Microsoft Outlook, Excel, Word, TEAMS, and PowerPoint, with working knowledge of ARIBA purchasing systems and SAP ERP platform.
Scope of Service:
Management of Purchase Request Form received in Team mailbox, checking Request Form is correct and completed with all appropriate information and attached documents. The form will be returned if not completed correctly. In addition, the Form will be regularly reviewed and updated / improved as required.
Raise purchase requisitions in ARIBA in accordance with priority levels and in liaison with Operations Analysts and appropriate authorized signatories. Review request details for completeness, confirm required supporting information, and ensure compliance with FCPA and other corporate policies.
Support the management of the Purchase Order from Approval, Notification to suppliers and update status of approvals, receipts and invoices through to closure.
Primary contact for invoice holds and payment processing issue resolution
Raising Vendor Maintenance Forms to ensure suppliers are on ARIBA system to enable service / goods provision.
Support requisition queries, including ad-hoc liaison with suppliers and Procurement.
Develop processes and procedures to improve expenditure management, purchasing discipline, and end-to-end P2P efficiency.
Support Operations Analysts in the resolution of purchase order queries.
Frequently asked questions
Who is hiring for the Purchase order management analyst role?
Aequor JD is hiring for the Purchase order management analyst position, a Shazamme client. Apply directly on the employer's career site.
Where is the Purchase order management analyst job located?
The Purchase order management analyst role with Aequor JD is based in US. The role is remote-friendly.
Is the Purchase order management analyst role remote?
Yes — the Purchase order management analyst position at Aequor JD is remote. Candidates based in US are preferred.
What does the Purchase order management analyst role pay?
Aequor JD lists the Purchase order management analyst role at USD 40–44 per hour.
Is the Purchase order management analyst role full-time or contract?
This is a full time position at Aequor JD.
What experience level is the Purchase order management analyst role?
The Purchase order management analyst position is aimed at mid-level candidates.
How do I apply for the Purchase order management analyst role at Aequor JD?
Apply directly on Aequor JD's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.