Contracts & Tenders Specialist

THE COMPANY YOU WOULD BE JOINING

• Founded in the 1980’s with over 6000 employees worldwide, this medtech manufacturer is a leading innovator in their niche area of expertise.
• They support healthcare practitioners every day to diagnose and treat patients with confidence.
• Their innovative products are designed to achieve outstanding clinical outcomes through detection, diagnosis and overall treatment of disease.

BENEFITS

• This company is large enough to invest in people and new technology, yet small enough to ensure that every single individual in the business can drive real change for good.
• Everyone is driven and focused, and they care. They believe in what they do because they know what they do matters. 
• Ambition is encouraged. They want you to be the best you can be and they will support you to drive your own development and carve your own path.
• They believe in rewarding talent. So, if you perform well, are truly engaged and keen to make an impact, there will be no shortage of opportunities for you to achieve success.

WHAT YOU WILL LEAD AND GROW

• This Tender & Contracts Specialist position will be responsible for managing the end-to-end tender process, from pre-qualification and planning through to bid submission, contract award and engagement close-out.
• Project managing tender responses to ensure submissions are tailored to customer requirements, accurate, compliant and delivered within strict deadlines.
• Preparing, coordinating and reviewing contracts, customer agreements, extensions and variations across the relevant business units and territories.
• Managing the tender calendar and tracking systems, keeping stakeholders informed of key dates, progress, outcomes and required actions.
• Coordinating customer clarifications, questions, best and final offers, and requests for samples, ensuring timely and consistent responses.
• Acting as a point of contact for customer enquiries relating to tenders and contracts, providing accurate information and escalating more complex matters when needed.
• Preparing quote documentation based on approved requests and maintaining accurate records within the quotes database.
• Supporting the development and maintenance of tender and contract procedures, templates, forms and supporting documentation to meet business and audit requirements.
• Preparing reports and summaries on tender, contract and quoting activity, including performance data and tender wins and losses, to support business decision-making.
• Working closely with commercial and functional teams to gather input, complete actions and meet submission and contract deadlines.
• Reviewing tender, contract and quoting processes to identify opportunities to improve efficiency, consistency, compliance and the quality of submissions.
• Supporting tender response and commercial strategies, using stakeholder insights and analysis to help position the business for successful outcomes.

YOU WILL HAVE THE FOLLOWING TO BE SUCCESSFUL

• To be successful in this role, you will have around three years’ experience in a contracts and tenders role, ideally within healthcare, medical devices or another regulated industry.
• A sound understanding of tendering, contract management and quoting processes.
• Experience coordinating tender submissions and contract activities from preparation through to submission or execution.
• Strong project management skills, with the ability to manage competing deadlines, multiple workloads and input from a range of stakeholders.
• Strong analytical and problem-solving skills, with the ability to review information, identify risks and recommend practical solutions.
• Excellent written and verbal communication skills, including experience preparing clear business reports, briefs and tender documentation.
• The ability to build effective relationships and coordinate input from diverse internal teams and external customers.
• Confidence managing customer and stakeholder queries, clarifications and negotiations to help reach practical outcomes.
• Strong attention to detail and a commitment to accuracy, confidentiality and compliance.
• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.
• A degree in Business, Management or Finance, or equivalent relevant industry experience.

Interested? Please 'apply now' quoting reference number 3908 or call Nicole Villanueva for a confidential discussion on 0414 919 461. Please note, your details/resume will not be sent anywhere without a formal interview and, if successful, your subsequent prior permission. Personal information provided will be used for recruitment purposes only and be treated in the strictest confidence. Only shortlisted candidates will be contacted.