Senior Document Controller

About the Role

We are seeking an experienced Senior Document Controller to join a Ministry of Defence programme based in Derby. This role requires three days per week on site, with travel and accommodation provided for candidates who are not local to the area.

The successful candidate will be responsible for managing document control processes within a secure defence environment, ensuring information is accurately maintained, tracked, and compliant with programme and regulatory requirements.

Key Responsibilities

Manage the end-to-end document control process, ensuring documents are correctly logged, distributed, and version-controlled

Administer and maintain the Electronic Document Management System (EDMS), specifically ViewPoint

Ensure document metadata is accurate, complete, and up to date in line with project and client requirements

Produce regular reports on document status, outstanding actions, and KPI performance

Liaise with project teams, engineers, and stakeholders to ensure timely submission and approval of documentation

Maintain document registers, filing structures, and audit trails in accordance with information governance standards

Support internal and external audits, ensuring full traceability of documentation

Coordinate document workflows across multiple teams and disciplines, ensuring deadlines are met

Uphold strict confidentiality and security protocols in line with MOD requirements

Essential Requirements

8–10+ years' experience in a document control role, ideally within a defence, engineering, or major project environment

Proven experience using ViewPoint (or similar EDMS platforms)

Must hold, or be eligible to obtain, UK Security Clearance (SC)

Must be a British National (sole nationality requirement for this role)

Strong attention to detail and a methodical, organised approach

Excellent communication and stakeholder management skills

Ability to work independently while managing multiple priorities and deadlines