Senior Contracts & Invoicing Officer

 

About the Role
We're looking for a Contracts & Billing Administrator to join our team and help keep our contract and billing processes running smoothly.
Working closely with Finance, Sales, Delivery, and Account teams, you'll be responsible for setting up customer contracts, managing invoicing and billing schedules, resolving billing queries, and ensuring all records are maintained accurately. This is a great opportunity for someone who enjoys a mix of administration, finance operations, and stakeholder engagement in a fast-paced environment.

What You'll Be Doing
Contracts & Administration

• Set up and maintain customer contracts and project information within Workday.
• Manage contract details, commercial terms, invoicing schedules, and billing triggers.
• Ensure all supporting documentation is complete, accurate, and properly filed.
• Coordinate contract approvals and updates with internal stakeholders.
• Monitor contract milestones and changes that may impact invoicing.

Billing & Invoicing

• Prepare and issue invoices in line with customer agreements and billing schedules.
• Support billing and revenue recognition activities.
• Review timesheets, milestone approvals, and supporting documentation to ensure accurate billing.
• Process invoice adjustments, credit notes, and rebills when required.
• Assist with month-end billing and reconciliation activities.
• Investigate and resolve invoicing queries in a timely manner.

Accounts Payable Support

• Assist with supplier invoicing, supplier setup, purchase orders, and payment runs.
• Provide general support to the Finance team across accounts payable activities.

Building Relationships

• Be a key point of contact for billing and contract-related questions.
• Work closely with Finance, Sales, Delivery, and Account teams to resolve issues and meet deadlines.
• Communicate effectively with stakeholders and escalate issues when required.
• Contribute ideas and improvements to streamline processes and enhance accuracy.

About You
You'll likely have experience in a similar contracts, billing, or finance administration role and enjoy working in a collaborative environment where attention to detail matters.
You'll bring:

• Experience in contract administration and/or billing and invoicing.
• Exposure to accounts payable processes.
• Experience using Workday or a similar ERP system.
• Strong attention to detail and organisational skills.
• The ability to manage multiple priorities and deadlines.
• Excellent communication skills and a customer-focused approach.
• Confidence working with a range of stakeholders across the business.

How to Apply
Please click 'Apply' to submit your resume online, or contact Tom Mulvey on 0460871402 for a confidential discussion.