Project Manager – Budgeting

Position Overview

We are seeking an experienced Project Manager – Budgeting to provide dedicated budgeting and financial coordination support for a highly confidential, enterprise-wide initiative involving global internal stakeholders, third-party vendors, and agency partners.

This position will support budget planning, tracking, forecasting, reporting, and financial coordination activities to ensure effective management of assigned project funds. The ideal candidate brings a strong combination of budget management, financial analysis, project management, and stakeholder coordination experience, preferably within the pharmaceutical, biotechnology, or another highly regulated industry.

Work Schedule

• Location: 100% Remote
• Hours: 30–40 hours per week; flexible
• Schedule: EST business hours, generally between 8:00 AM–5:00 PM or 9:00 AM–5:00 PM EST
• Travel: Limited; potentially 1–2 times per year

Key Responsibilities

Budget Tracking & Administration

• Maintain and update budget trackers and related financial records.
• Track planned, committed, actual, and forecasted spend across supported projects and workstreams.
• Monitor budget availability for internal teams, third-party vendors, and agency partners.
• Identify and flag potential budget overages, funding gaps, and timing risks.
• Maintain accurate and current financial information across supported workstreams.

Forecasting & Variance Analysis

• Support recurring budget forecasting and reforecasting cycles.
• Analyze variances between budgeted, forecasted, committed, and actual spend.
• Identify changes in financial assumptions, emerging risks, and opportunities for reforecasting.
• Recommend solutions when potential budget risks or discrepancies are identified.
• Support scenario planning for potential advertising, external announcements, and other project-related expenses.

Reporting & Materials Preparation

• Prepare budget summaries, dashboards, status reports, and other financial materials.
• Develop materials for leadership, finance partners, and budget review meetings.
• Maintain clear documentation of budget changes, assumptions, approvals, and outstanding action items.
• Respond to ad hoc reporting requests related to project budgets and financial performance.
• Present complex budget information in a clear and concise format for various stakeholders.

Stakeholder & Vendor Coordination

• Partner closely with the project core team, PMO, Finance, Procurement, and other key stakeholders across the organization.
• Coordinate with internal stakeholders, finance partners, procurement contacts, vendors, and agency representatives to obtain required financial information.
• Follow up on outstanding invoices, estimates, Statements of Work (SOWs), and other budget-related documentation.
• Assist with aligning budget information across global teams and external partners.
• Communicate budget issues, risks, and dependencies to project leadership in a timely manner.
• Manage multiple projects, budgets, and workstreams simultaneously while meeting established timelines.

Required Qualifications

• Bachelor's degree in Business, Finance, Accounting, or a related field.
• 5 years of experience supporting budgets, financial operations, project management, procurement, agency management, or related business functions.
• Experience with annual budgeting, forecasting, and financial reporting processes.
• Experience identifying budget risks and recommending appropriate solutions.
• Ability to track and reconcile planned, committed, actual, and forecasted spend.
• Strong experience performing budget variance analysis and financial reconciliations.
• Experience developing budget summaries, dashboards, financial reports, and leadership presentations.
• Ability to manage multiple budgets, projects, or workstreams simultaneously.
• Experience partnering with external agencies, vendors, Procurement, and Finance teams.
• Proven experience managing projects involving multiple stakeholders across functions and regions.
• Advanced proficiency with Microsoft Excel and PowerPoint.
• Familiarity with SAP, Ariba, Power BI, or similar financial and reporting systems.

Preferred Qualifications

• Previous experience within the pharmaceutical, biotechnology, life sciences, or another highly regulated industry.
• Experience supporting global or enterprise-level projects.
• Experience coordinating financial activities involving external agencies and vendors.

Key Competencies

• Strong financial and analytical skills
• Budget tracking and forecasting
• Variance analysis and reconciliation
• Project management
• Advanced Excel and reporting skills
• Cross-functional stakeholder management
• Vendor and agency coordination
• Exceptional collaboration and communication skills
• Meticulous attention to detail
• Strong organizational and time-management skills
• Proactive problem-solving
• Ability to work effectively across multiple functions and organizational levels