Accounts Receivable Specialist

Schedule: 1st Shift | 9:00 AM – 5:30 PM

Important: This is a high-volume accounting environment supporting a large manufacturing operation. Candidates must be comfortable working extended hours during month-end close. On the last business day of the month, shifts may extend until 9:00 PM. If month-end falls on a weekend or holiday, weekend/holiday coverage may be required. Candidates must also be willing to work at least two Saturdays per month.

Position Summary

The Accounts Receivable Specialist is responsible for daily invoicing activities, month-end dock walk audits, tracking non-invoiced work orders, and supporting daily, weekly, and monthly reporting requirements. This role plays a key part in ensuring accurate billing, timely revenue recognition, and efficient order-to-cash processes.

The ideal candidate will have prior Accounts Receivable experience within a large manufacturing environment, strong Excel skills, and the ability to thrive in a fast-paced accounting department with strict deadlines.

Reporting Structure

This position reports to the Accounting Team Lead or Business Unit Controller and works closely with:

• Operations
• Shipping
• Planning
• Production Support
• Sales
• Other internal accounting and business teams

Occasional interaction with customers may be required.

Key Responsibilities

Invoicing & Accounts Receivable

• Prepare and issue customer invoices accurately and timely through the company ERP system.
• Review purchase orders, contracts, shipping documentation, and order entry records to ensure billing accuracy.
• Investigate and resolve invoice discrepancies by coordinating with Operations, Sales, and Shipping teams.
• Track and monitor non-invoiced work orders on a weekly basis.
• Support daily, weekly, and monthly reporting activities.

Month-End Close & Reconciliations

• Perform month-end dock walk audits.
• Support month-end close activities related to invoicing and revenue recognition.
• Assist with cutoffs, accruals, reconciliations, and financial reporting requirements.
• Ensure accurate and timely completion of month-end accounting processes.

Compliance & Process Improvement

• Ensure invoicing activities comply with company policies, contractual requirements, tax regulations, and export control requirements.
• Provide documentation and support for internal and external audits.
• Identify opportunities to improve invoicing processes, automation, reporting, and data quality.

Required Qualifications

• High School Diploma or equivalent required.
• Associate's Degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of Accounts Receivable, invoicing, or general accounting experience.
• Experience working with ERP systems and order-to-cash processes.
• Advanced Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • INDEX/MATCH
  • Basic formulas and reporting functions
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong problem-solving and analytical skills.
• Effective written and verbal communication skills.
• Comfortable collaborating with cross-functional teams and external customers.
• Reliable attendance and flexibility to work overtime as required.

Preferred Qualifications

• Experience using Microsoft Power BI or other reporting tools.
• Previous experience in:
  • Manufacturing
  • Distribution
  • Government Contracting
• Knowledge of billing compliance, tax regulations, and export controls related to invoicing.

Work Environment & Scheduling Requirements

• Ability to work extended hours during month-end close periods.
• Availability to work a minimum of two Saturdays per month.
• Ability to work weekends and holidays when month-end deadlines require.
• Ability to sit at a workstation and perform repetitive keyboard and data-entry tasks for extended periods.

Ideal Background

• Accounts Receivable experience within a large manufacturing company.
• High-volume invoicing and billing environment experience.
• Strong ERP system utilization and Excel reporting skills.
• Ability to work independently while managing competing priorities in a fast-paced accounting department.