Business Administration Support | Medical Devices

THE COMPANY YOU WOULD BE JOINING

• This organisation is a global medical technology company with over 4000 employees, and they market products in more than 90 countries worldwide.
• They work hard to earn and retain the trust of their global customers who rely on their expertise and innovative healthcare solutions to keep pace with change.
• Their pioneering clinical solutions are backed by in-service training, knowledgeable customer and sales support, clinical research and accredited education programs.

BENEFITS

• A warm, collaborative and supportive environment.
• A friendly culture where you will feel free to share your ideas and be heard.
• Excellent products and reputation.

WHAT YOU WILL DO EACH DAY

• This Office Operations Coordinator role is responsible for ensuring the efficient day-to-day operation of the ANZ office by providing administrative and operational support across the business.
• The role serves as a central point of coordination for procurement activities, SAP administration, vendor management, facilities management, travel arrangements, office services, and business operations support.
• The position plays a critical role in maintaining a productive workplace environment, supporting internal stakeholders, managing external suppliers, and ensuring business processes are executed efficiently, accurately, and in compliance with company policies.

Office Operations & Facilities Management
Ensure the smooth and effective operation of the ANZ office environment.

• Serve as the primary contact for building management, landlords, and facility service providers and coordinate office maintenance, repairs, and servicing requirements.
• Manage office supplies, stationery, kitchen consumables, and related inventory and coordinate office courier, postal, and freight services.

Procurement, Vendor Management & SAP Administration
Provide accurate and timely procurement and financial administration support.

• Create and maintain vendor records within SAP.
• Raise purchase requisitions and purchase orders.

Travel & Corporate Services Administration
Coordinate travel and corporate services to support business operations throughout ANZ.

• Arrange domestic and international travel bookings for employees and visitors.
• Coordinate accommodation, transfers, and travel logistics.

Operational Support & Business Coordination
Provide operational support that enables effective business execution across ANZ.

• Coordinate logistics for internal meetings, workshops, and business events.
• Maintain operational asset and inventory registers where required.

WHAT EXPERIENCE/SKILLS WILL YOU NEED TO GET THE JOB?

• Minimum 3 years' experience in office administration, office management, business operations, or operational support roles.
• Demonstrated experience using SAP or comparable ERP systems, preferred.
• Proven experience managing external suppliers and service providers.
• Experience coordinating domestic and international travel arrangements.
• Strong organisational and time management skills with exceptional attention to detail and strong problem-solving and decision-making capability.
• Intermediate to advanced proficiency in Microsoft Office applications.
• Experience in healthcare, medical device, pharmaceutical, or related industries, preferred.
• Facilities and/or office management experience.

Interested? Please 'apply now' quoting reference number 3891 or call Scott Della-Pietra on 0416.021.937. Please note, your details/resume will not be sent anywhere without a formal interview and, if successful, your subsequent prior permission. Personal information provided will be used for recruitment purposes only and be treated in the strictest confidence. Only shortlisted candidates will be contacted.