Logistics Office Clerical Coordinator
JobSquad V2 ·www.thejobsquad.com
Apply directThe JobSquad Solutions Team is currently looking for a Logistics Office Clerical Coordinator to work at a company located in the Medley, FL area!
Job Title: Logistics Office Clerical Coordinator
Job Location: Medley
Pay and Hours for Job + Benefits: $18-$20/hr
NOW HIRING: Logistics Office Coordinator – Shipping Documentation
Position Overview
We are currently seeking a detail-oriented Logistics Office Clerical Coordinator to support the Traffic and Operations Departments with shipping documentation, and logistics coordination.
This is primarily an office-based clerical position focused on ensuring that all shipment documentation is accurate, complete, and submitted on time.
This position is NOT a warehouse position. Must have knowledge of shipping documentation such as Airway Bills, Bill of Lading, Commercial Invoices and Packing List.
Please read job duties below:
- Open and maintain shipment files in a timely and accurate manner.
- Prepare and process documentation for outgoing international shipments.
- Assist with cargo release and ensure required documentation is completed.
- Prepare and file AES/EEI documentation.
- Prepare final shipping documents, including:
- Airway Bills
- Bills of Lading
- Commercial Invoices
- Packing Lists
- Export and destination-country documentation
- Enter and maintain accurate shipment information in internal systems.
- Prepare pricing matrices to support accurate shipment billing.
- Calculate insurance charges and prepare insurance certificates when required.
- Coordinate shipment bookings with airlines, ocean carriers, and other transportation providers.
- Scan, upload, organize, and electronically file shipment documentation.
- Coordinate third-party order pickups as requested.
- Monitor documentation deadlines and shipment cutoffs.
- Communicate with warehouse managers and supervisors to ensure documents are completed before shipment deadlines.
- Work closely with Operations, Accounts Receivable, warehouse personnel, carriers, and other internal departments.
- Assist the Operations Manager with administrative and logistics-related tasks supporting Central American clients.
Required Skills & Qualifications
- Previous experience in logistics administration, shipping documentation, import/export, or transportation coordination preferred.
- Knowledge of shipping and international trade documentation is a plus.
- Familiarity with AES/EEI, Airway Bills, Bills of Lading, Commercial Invoices, and Packing Lists.
- Strong written and verbal communication skills in English.
- Proficiency with Microsoft Office, Outlook, Excel, and computerized filing systems.
- Bilingual English/Spanish , particularly for supporting Central American clients.
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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Frequently asked questions
Who is hiring for the Logistics Office Clerical Coordinator role?
JobSquad V2 is hiring for the Logistics Office Clerical Coordinator position, a Shazamme client. Apply directly on the employer's career site.
Where is the Logistics Office Clerical Coordinator job located?
The Logistics Office Clerical Coordinator role with JobSquad V2 is based in Medley, US.
Is the Logistics Office Clerical Coordinator role full-time or contract?
This is a full time position at JobSquad V2.
What experience level is the Logistics Office Clerical Coordinator role?
The Logistics Office Clerical Coordinator position is aimed at mid-level candidates.
How do I apply for the Logistics Office Clerical Coordinator role at JobSquad V2?
Apply directly on JobSquad V2's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.