Operations Coordinator

About GI Cancer Institute Australia

GI Cancer Trials is a leading not‑for‑profit organisation conducting vital clinical trial research, testing treatments for gastro-intestinal cancers and raising awareness and funds for gastro-intestinal cancer research. If you want to work for a hardworking charitable organisation that is dedicated to making a difference, don’t delay applying!

Benefits of working for GI Cancer Trials:

• Contemporary office
• Competitive market salary and benefits including generous salary packaging benefits
• Flexible working arrangements
• Opportunity for an extra week of leave during the holiday season in December
• Access to professional development training opportunities
• Fun social events during the year
• Being part of a highly motivated, supportive team and engaged membership, making an impact on GI cancer health outcomes

About the role:

Reporting directly to the CEO, GI Cancer Trials is seeking a proactive and hands-on Operations Coordinator to support the CEO and wider organisation across a range of administrative, operational and executive support activities. Acting as a central point of coordination, you will keep the organisation running smoothly through office management, stakeholder liaison, calendar and travel coordination, event support, governance administration and day-to-day operational assistance. 

This is a varied, "jack-of-all-trades" role suited to someone who enjoys rolling up their sleeves, taking initiative and supporting a high-performing team wherever needed. Working closely with senior leaders and key stakeholders, you will gain exposure across the whole organisation, with potential opportunities for professional growth and increased responsibility over time.
  
Main Duties: 

• Provide day-to-day administrative and operational support to the CEO and wider organisation.
• Manage calendars, coordinate meetings and assist with executive scheduling and follow-up actions.
• Support office operations, including liaising with IT and external service providers, managing shared inboxes and maintaining administrative systems.
• Coordinate travel, accommodation, venue bookings and logistics for key organisational events.
• Assist with the planning and delivery of internal events, education sessions, member activities and organisational functions.
• Draft correspondence, meeting notes, reports and other business documentation.
• Maintain accurate stakeholder, membership and database records and provide general administrative support across teams.
• Support with meeting preparation, agenda coordination, minute taking and action tracking where needed.
• Contribute to the continuous improvement of systems, processes and procedures to enhance organisational efficiency and service delivery.
• Act as a key support person across the business, taking a flexible, hands-on approach and assisting with ad hoc tasks as required.

  
About you:

• Previous experience in administration, office coordination, operations support, executive assistance or a similar business support role.
• Strong organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
• Excellent written and verbal communication skills, with confidence managing and engaging a range of internal and external stakeholders.
• Tech-savvy, with the ability to learn new systems quickly and liaise with IT providers when required. Proficiency across Microsoft 365, including Outlook, Word, Excel and Teams.
• High attention to detail, proactive, and strong problem-solving skills with the ability to work with discretion and professionalism.
• Adaptable, hands-on and willing to support the wider team with a variety of responsibilities as needed.

Application process

To apply please submit your CV and an accompanying Cover Letter, explaining why you are interested in the role and how your values, skills and experience meet the criteria and align with GI Cancer Trials.

This role is advertised without a closing date, all applications will be reviewed as they are received.

Beaumont People has been contracted to recruit this role, therefore please direct all enquiries to Holly McCann - email holly.mccann@beaumontpeople.com.au.
  
At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way.  We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities.
   
We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.