HR Coordinator

HR Coordinator

Permanent full time, office based

Location: Athy, Co. Kildare

Benefits include: Company pension, VHI Healthcare, discretionary bonus and 3:30pm finish on Friday

The Human Resources Coordinator will provide professional, confidential and highly organised support across the full employee lifecycle. This role requires excellent attention to detail, strong communication skills, discretion when handling sensitive information and a proactive approach to supporting a positive employee experience. This is an excellent opportunity to further develop your career in HR.

Key Responsibilities:

• Provide day-to-day coordination and administrative support to ensure the HR Department operates efficiently, professionally and confidentially.
• Support HR activity across the employee lifecycle, including recruitment, onboarding, administration, training, employee relations, compliance and offboarding.
• Coordinate recruitment activity, including preparing job advertisements, posting vacancies, screening applications, scheduling interviews, communicating with candidates and supporting reference checks.
• Support the onboarding process by preparing new starter documentation, coordinating pre-employment checks, arranging induction schedules and ensuring new employees receive a professional and positive first experience.
• Prepare employment documentation, including offer letters, contracts, onboarding packs, employee forms and related HR correspondence.
• Maintain accurate, secure and up-to-date employee records, personnel files and HR documentation in line with internal procedures and data protection requirements.
• Update HR systems, trackers and databases, ensuring employee, contractor and organisational information is accurate and available for reporting when required.
• Monitor HR inboxes, respond to routine queries, triage requests and escalate more complex matters to the appropriate HR contact.
• Support payroll-related administration by preparing and checking relevant documentation, starters, leavers, absence records and employee change information.
• Prepare routine HR reports, letters, forms, trackers and employee communications as required.
• Coordinate training activities, including scheduling sessions, arranging logistics, issuing communications, recording attendance and updating learning records.
• Act as an approachable first point of contact for routine employee HR queries, providing timely, accurate and professional support.
• Provide administrative support for employee relations processes, performance review activities, absence management, investigations, grievances and disciplinary matters, ensuring confidentiality at all times.
• Coordinate offboarding processes, including leaver documentation, exit interview arrangements, final HR system updates and communication with relevant stakeholders.
• Carry out other reasonable duties and HR projects as required to support the changing needs of the business.

Skills / Qualifications:

• A qualification in Human Resources, Business Administration or a related discipline is desirable.
• Strong organisational, administrative and time-management skills with the ability to manage multiple priorities accurately and efficiently.
• Excellent written and verbal communication skills, with the confidence to engage professionally with employees, managers, candidates and external providers.
• Minimum of 1 year’s experience in an HR administration, HR coordination or similar people-support role is preferred.
• Strong computer skills, particularly Microsoft Office applications including Word, Excel, Outlook and Teams.
• Experience using HR systems, applicant tracking systems, employee databases or other business administration systems would be an advantage.
• High level of confidentiality, accuracy and attention to detail when handling employee data and sensitive HR matters.
• A proactive, approachable and service-focused attitude with the ability to work both independently and as part of a wider HR and management team.