Executive Coordinator

• $52.70 Per Hour Plus Super
• CBD Location
• 3-4 Month Opportunity - Full Time Hours

An exciting opportunity is available for an experienced Executive Coordinator to provide high-level executive and business support within a purpose-driven public sector environment focused on improving community health and wellbeing.

Reporting directly to a senior Director, you will play a key role in coordinating executive activities, supporting effective decision-making and ensuring the smooth day-to-day operation of a busy division.

You will work closely with senior leaders, colleagues, government stakeholders and external partners, handling sensitive information with professionalism and maintaining a high standard of service.

Key responsibilities

• Provide high-level executive support, including complex diary management, appointment scheduling and meeting coordination.
• Prepare and edit correspondence, reports, presentations, minutes, briefing papers and other formal documentation.
• Coordinate executive meetings, committees and conferences, including agendas, meeting papers, minutes and follow-up actions.
• Manage incoming correspondence and enquiries, identifying urgent or sensitive matters and ensuring timely responses.
• Maintain accurate records, document registers, workflows and information management systems.
• Coordinate travel, accommodation, procurement, office resources and facilities requirements.
• Process requisitions, invoices, credit card reconciliations and financial documentation in accordance with relevant procedures.
• Support recruitment and vacancy management processes, including interview coordination, employment documentation and liaison with human resources.
• Assist with project coordination, governance reporting, contract administration and grant-related processes.
• Build effective working relationships across teams and external stakeholders while contributing to continuous improvement initiatives.

About you
To be successful in this role, you will bring:

• A current police check (within 6 months of issued) 
• Demonstrated experience providing executive coordination or executive assistant support to senior management.
• Strong diary management, meeting coordination, minute-taking and correspondence preparation skills.
• Experience preparing high-quality reports, presentations, briefings and formal documentation.
• Experience with financial administration, invoice processing, reconciliations and procurement activities.
• Experience supporting recruitment, human resources administration and employment documentation.
• Strong organisational skills, with the ability to manage competing priorities and meet demanding deadlines.
• Excellent written and verbal communication skills, with the confidence to liaise professionally with senior stakeholders.
• A high level of discretion, integrity and the ability to manage confidential and sensitive information.
• A proactive, solutions-focused approach and the ability to work independently while contributing positively to a team.