Accounts Payable Clerk

Position Overview

The Accounts Payable Clerk supports day-to-day financial operations by managing invoice documentation, entering transactions into the accounting system, coordinating payment processing, and maintaining accurate vendor records. This role works collaboratively with accounting personnel and internal departments to ensure timely payments, resolve discrepancies, and support monthly and annual accounting procedures.

Key Responsibilities

• Review invoices against purchase orders and supporting documentation to verify accuracy.

• Assign appropriate account codes and enter vendor invoices into the financial management system.

• Coordinate internal invoice approvals and follow up on outstanding items.

• Review and process employee expense reimbursement submissions.

• Prepare and coordinate payments through electronic transfers and checks, ensuring compliance with established payment schedules and terms.

• Investigate and resolve invoice discrepancies, payment issues, and vendor account inquiries.

• Ensure invoices are recorded within the appropriate accounting period and assist with accruals for outstanding expenses during the month-end close.

• Obtain and maintain required tax documentation for vendors.

• Assist with the review and preparation of annual vendor tax reporting documents for final review and submission by senior accounting personnel.

• Reconcile vendor statements against internal records and resolve outstanding differences.

• Provide support for month-end closing activities and related account reconciliations.

• Assist with activities throughout the accounts payable process, from invoice receipt through payment and recordkeeping.

• Perform additional accounting and administrative duties as needed.
   

  Required Qualifications

• Associate degree or equivalent postsecondary education.

• At least one year of experience in accounts payable, invoice processing, or general accounting support.
  
  Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related discipline.

• Experience using enterprise resource planning (ERP) systems or computerized accounting platforms.

• Proficiency in common office software, including spreadsheets, word processing, and email applications.

• Strong written and verbal communication skills.

• Ability to work independently, manage changing priorities, and adapt to a dynamic work environment with minimal supervision.

• Strong organizational, analytical, and problem-solving abilities.

• Professional demeanor with excellent interpersonal, customer service, and teamwork skills.

• Ability to manage multiple responsibilities and increasing transaction volumes while maintaining accuracy and meeting deadlines.

• Self-motivated, positive, and proactive approach to work.

• Sound judgment and the ability to build productive working relationships with colleagues and business partners across different teams and backgrounds.

• Willingness to contribute to a collaborative organization experiencing continued growth.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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