IT Project Coordinator(Remote)

Position Summary

We are seeking an experienced IT Project Coordinator to support the organization, documentation, scheduling, and execution of information technology projects.

This role will serve as a key liaison between technical teams, vendors, and business stakeholders to ensure projects remain on schedule and within scope. The Project Coordinator will track milestones and deliverables, maintain project documentation, coordinate resources, and provide regular project status updates.

The ideal candidate will have 2 years of IT project coordination experience, strong organizational and communication skills, and proficiency with project management platforms such as Monday.com, Jira, and Microsoft Project.

Key Responsibilities

Project Scheduling & Tracking

• Create and maintain project plans, schedules, timelines, and deliverables.
• Track project milestones, tasks, dependencies, and deadlines.
• Monitor project progress to ensure initiatives remain on schedule and within scope.
• Follow up with project team members regarding outstanding tasks and deliverables.
• Assist with identifying and tracking project risks and issues.

Documentation & Reporting

• Maintain detailed and accurate project documentation.
• Prepare and distribute meeting agendas, notes, and minutes.
• Maintain project plans, status reports, action items, and risk logs.
• Track project updates and ensure documentation remains current.
• Prepare project status information for stakeholders and leadership.

Communication & Stakeholder Coordination

• Serve as a central point of contact between technical teams, vendors, and business stakeholders.
• Coordinate project meetings and facilitate communication across project teams.
• Follow up with stakeholders regarding project requirements, deliverables, and outstanding items.
• Help ensure smooth communication and workflow throughout the project lifecycle.

Resource & Vendor Coordination

• Assist with tracking project resources, including:
  • Team members
  • Equipment
  • Software
  • Vendors
• Coordinate vendor-related processes and activities.
• Support resource planning and scheduling.
• Help ensure appropriate resources are available to support project timelines.

Monday.com Administration

• Edit and maintain boards, items, and folders within Monday.com.
• View and manage Main boards.
• Add project updates and attachments.
• Maintain accurate project information and task status within the platform.

Qualifications

Required

• 2 years of experience in IT project coordination, project administration, or a related role.
• Experience supporting technology or IT-related projects.
• Strong project scheduling and tracking skills.
• Experience maintaining project documentation, meeting minutes, status reports, and risk logs.
• Strong proficiency with Microsoft Office.
• Experience with project management and collaboration tools.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail.
• Ability to effectively coordinate across technical teams, vendors, and business stakeholders.

Preferred

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field.
• Experience with Monday.com.
• Experience with Jira and/or Microsoft Project.
• Experience coordinating project resources and vendor activities.