PLANNER ASSISTANT

CARLSBAD, CA | ONSITE MONDAY–THURSDAY, REMOTE FRIDAY

DURATION:

12-Month Contract

PAY:

$27-32/Hour

Job Responsibilities: In this role, you will provide administrative and organizational support to the planning team, helping manage high-volume work intake, scheduling, spreadsheets, and coordination across multiple groups. Key responsibilities include:

· Receiving work requests through the intake process and assigning work to appropriate planners.

· Scheduling SBL requests and ensuring work is coordinated appropriately.

· Managing and maintaining spreadsheets and other tracking tools.

· Providing administrative support to planners and the department.

· Serving as a liaison between planners and multiple internal groups to ensure effective communication and coordination.

· Managing a high volume of requests while maintaining accuracy and organization.

· Supporting special projects and other administrative tasks as needed.

· Staying on top of assigned responsibilities with limited supervision and proactively addressing priorities.

Essential Duties and Job Functions:

· Receive, organize, and distribute incoming work to planners based on established processes and priorities.

· Coordinate and schedule SBL requests.

· Maintain accurate spreadsheets, records, and departmental tracking documents.

· Provide administrative support to planners and department leadership.

· Coordinate with multiple teams and stakeholders to facilitate the timely completion of work.

· Monitor outstanding requests and follow up as necessary to ensure work progresses appropriately.

· Assist with scheduling, document preparation, data entry, filing, and other administrative activities.

· Support meetings, projects, and other departmental activities as assigned.

· Manage competing priorities effectively in a high-volume work environment.

· Communicate professionally with planners, supervisors, and cross-functional teams.

· Work independently and demonstrate initiative while operating with limited supervision.

Knowledge & Skills:

· Strong organizational skills with the ability to manage high-volume workloads.

· Strong teamwork and collaboration skills.

· Excellent communication and interpersonal skills.

· Ability to serve as a liaison between planners and multiple internal groups.

· Strong attention to detail and accuracy.

· Self-starter with the ability to stay on top of work with limited supervision.

· Ability to manage multiple competing priorities in a fast-paced environment.

· Strong administrative and coordination skills.

· Proficiency with Microsoft Office applications.

· Familiarity with spreadsheets and data tracking.

· Ability to interact professionally with employees and stakeholders at various organizational levels.

· Ability to work independently as well as effectively within a team.

Education & Experience:

· High school diploma or equivalent required.

· 5–8 years of relevant administrative or coordination experience preferred for Level III.

· Experience providing administrative support to a department or individual.

· Experience with scheduling, spreadsheets, document management, and general administrative duties.

· Experience working in a high-volume environment preferred.

· Familiarity with Microsoft Office required.

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