Administrative Assistant - Midlevel

Administrative Assistant - midlevel
4 month Contract
Hybrid- Tuesdays onsite, possibly more depending on business needs 
Pay Rate: $21 - 26 per hour
Required: 

• 5+ years experience handling complex calendar management- scheduling, catering, room bookings, and follow-up.
• Strong communication skills to be a liaison across departments and divisions 
• Proficient with Microsoft Office (Teams, Excel, Powerpoint and Outlook) 

Preferred: 

• Experience with Invoice Management 
• Experience with event management- Key event planning for organizations team summit meeting(s)
• Experience supporting a Talent and/or HR team 

The Executive Administrative Assistant provides high-level support to the Talent Acquisition leadership team. This role requires a proactive professional who can navigate complex scheduling, manage sensitive information with total discretion, and serve as a central hub for departmental communication. The ideal candidate balances logistical precision with high emotional intelligence to foster strong relationships across the organization.

Key Responsibilities:

• Strategic Support: Act as the primary point of contact for TA leaders, filtering requests and ensuring critical information reaches the right stakeholders.

• Logistics & Planning: Lead the execution of team summits and organizational events while managing day-to-day gifts, floral deliveries, and ad-hoc administrative projects.

• Cross-Functional Collaboration: Involve appropriate associates from various departments to resolve issues and ensure organizational alignment.

• Information Management: Respond to research requests and monitor ongoing administrative projects to ensure timely completion.

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