AP Specialist

We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our Finance & Operations team. In this role, you will own the end-to-end AP function, ensuring timely and accurate processing of vendor invoices, employee expense reimbursements, and corporate card transactions. You will work closely with the Admin, Finance & HR Manager and our Finance team to maintain clean & audit-ready records and support smooth day-to-day financial operations.

Key Responsibilities

Invoice & Payment Processing

• Receive, review, code, and process vendor invoices in Bill.com with accuracy and timeliness
• Manage the full AP cycle: purchase order matching, approval routing, payment scheduling, and reconciliation
• Process ACH, check, and virtual card payments through Bill.com; ensure proper authorization is obtained prior to payment
• Research and resolve invoice discrepancies, vendor disputes, and payment issues

Corporate Card & Expense Management

• Administer the company's Brex corporate card program, including card issuance, limit adjustments, and policy enforcement
• Review and reconcile Brex transactions on a regular cadence; ensure receipts and coding are complete and accurate
• Partner with employees to ensure timely expense submission and compliance with company spend policies
• Identify and flag out-of-budget spend for management review

Vendor Management & Reconciliation

• Maintain vendor records in Bill.com, including W-9 collection and 1099 preparation support
• Perform monthly vendor statement reconciliations and proactively follow up on outstanding items
• Build and maintain positive relationships with key vendors and internal stakeholders

Reporting & Compliance

• Prepare weekly and monthly AP aging reports and present key metrics to the Finance team
• Support month-end and year-end close processes, including accruals and account reconciliations
• Ensure compliance with internal controls, company policies, and audit requirements
• Assist with audits by providing documentation and responding to auditor inquiries

Qualifications

Required

• 2+ years of accounts payable or general accounting experience
• Hands-on experience with Bill.com (invoice processing, approval workflows, payment scheduling)
• Hands-on experience with Brex (corporate card administration, expense management, receipt reconciliation)
• Strong attention to detail and commitment to accuracy
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficient in Microsoft Excel or Google Sheets for reporting and reconciliation
• Clear written and verbal communication skills

Preferred

• Experience in a startup or high-growth environment
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
• Experience supporting 1099 preparation and vendor compliance
• Experience working cross-functionally with engineering, operations, or non-finance teams

DeWinter Group and Maris Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We post pay scales which are based on our client pay ranges. DeWinter, Maris, and our clients have the right to modify the requirements of the role which can impact the pay ranges posted.

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