Administrative Assistant IV

Administrative Assistant IV

San Diego, CA - Onsite (5 days/week) | 2-Year Contract | $34.50-$39.50 | 5:15 AM – 2:15 PM




Our client, a leading energy/utilities organization based in San Diego, CA, is seeking a Timekeeping & Administrative Support Specialist to join their team. This role is responsible for maintaining accurate employee timekeeping records within a union environment, supporting payroll compliance, and providing broad administrative support to department leaders and staff.




Job Responsibilities:

In this role, you will manage and support timekeeping, payroll data validation, and administrative operations within the department. Key responsibilities include:

• Maintaining accurate timekeeping records for 100+ union employees in accordance with a Collective Bargaining Agreement (CBA)
• Entering and validating payroll-related data in a timely and accurate manner
• Supporting compliance with company policies and applicable labor requirements
• Coordinating schedules and calendars for leaders and team members
• Preparing reports and organizing documents
• Managing day-to-day communications and correspondence
• Assisting leaders and employees with operational needs as they arise
• Answering phones, receiving and directing visitors, and sorting/distributing mail
• Coordinating meetings and conferences and obtaining office supplies
• Supporting special projects as assigned

Essential Job Duties and Job Functions:

• Process and audit timekeeping entries for a union workforce, ensuring alignment with CBA rules
• Serve as a point of contact for payroll and timekeeping questions from employees and leadership
• Maintain organized, accurate financial and administrative records
• Provide general administrative and clerical support to the department

Knowledge and Skills:

• Experience with union timekeeping under a Collective Bargaining Agreement (CBA) — required
• Proficiency in Microsoft Office (Word, Excel, Outlook) — required
• SAP experience — required
• Strong communication and organizational skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• High attention to detail and accuracy, particularly with payroll-related data

Education and Experience:

• High school diploma required
• Prior administrative/timekeeping experience preferred, ideally within a unionized workforce

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