Marketing & Communications Coordinator

ACTUAL TITLE: Communications & Administration Coordinator supports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives.
Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team s operational needs.
Key Responsibilities:
Internal Communications Support
Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction
Support updates and maintenance of the Portsmouth intranet (CoLab), including posting content and ensuring pages are current and accurate
Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines
Compile content submissions from stakeholders and prepare them for review and publication
Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team direction
Administrative & Operational Support
Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables)
Maintain communication calendars and shared documentation to support planning and reporting
Assist with coordinating logistics for site events, meetings, and communications activities
Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking)
Other duties as assigned

Qualifications
Education & Experience
Associate s or Bachelor s degree in Communications, Business Administration, or a related field preferred
0–2 years of experience in communications, administrative support, or a related role
Skills & Competencies
Strong written and verbal communication skills with attention to detail
Basic copyediting and proofreading skills
Highly organized with the ability to manage multiple tasks and deadlines concurrently
Proficiency in Microsoft Office (Word, PowerPoint, Excel)
Familiarity with SharePoint, intranet tools, or content management systems preferred
Strong collaboration and customer-service mindset when working with internal stakeholders
Ability to work under close supervision and follow established processes and guidelines