Administrator

A boutique finance firm is known for its professionalism, precision and commitment to delivering high-quality outcomes for its clients. With a small, high-performing team and a strong reputation built on trust and long-term relationships, the business offers a supportive and well-structured environment.

The team values reliability, attention to detail and a proactive approach, creating a workplace where individuals are trusted to take ownership and contribute meaningfully to the day-to-day success of the business.

An opportunity exists for an experienced and proactive EA/ Office Manager to play a key role in ensuring the smooth day-to-day running of the office. Supporting the Directors and wider team, you will be the central point of coordination across reception, administration and office operations.

This is a hands-on role suited to someone who takes pride in creating an organised, welcoming and highly efficient environment. You’ll be the go-to person for keeping things running seamlessly behind the scenes while delivering a high level of service to both internal stakeholders and clients.

Key Responsibilities

• Manage the day-to-day operations of reception, meeting rooms and office administration.
• Act as the first point of contact, professionally welcoming clients and handling incoming calls and deliveries.
• Provide administrative and secretarial support to Directors and team members as required.
• Coordinate diaries, meetings and travel arrangements.
• Prepare and collate documents, presentations and client materials.
• Maintain office systems including filing, records and internal documentation.
• Assist with accounts administration, including invoice processing and record keeping.
• Manage office supplies, including stationery, kitchen and amenities.
• Liaise with external service providers such as building management, utilities and suppliers.
• Handle sensitive and confidential information with a high level of discretion.
• Contribute to maintaining a clean, organised and professional office environment.

Requirements

• Previous experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• High attention to detail and a proactive, can-do attitude.
• Intermediate to advanced skills across MS Office Suite (Word, Excel, PowerPoint, Outlook).

How to Apply

Click APPLY or email your resume to narule@brookrecruitment.com.au.
For a confidential conversation, please contact Narule on 0415 137 953.

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