Document Management Associate

Title: Document Management Associate
Job Type: Contract
Contract Length: 5+ months
Target Start Date: ASAP
Work Location/Structure: Remote or Hybrid (Prefer Hybrid in San Rafael, CA on Tues. and Thurs)

About the Opportunity:

Our client, a leader in the Biotechnology industry, is looking for a skilled Document Management Associate to join their team for a 5+ month engagement. This project involves managing the end-to-end contract lifecycle and financial requisition process for a high volume of critical documents, ensuring timely compliance and execution. This is a high-impact role that requires a self-motivated professional who can hit the ground running and deliver results quickly.

Key Responsibilities & Deliverables:

This role is focused on the successful completion of specific tasks and deliverables. Your responsibilities will include:

• Manage the end-to-end contract lifecycle, including receiving, submitting, monitoring, and tracking a large volume of contracts from draft through final signatures.
• Monitor and track a large volume of requisition requests from submission to financial approval and PO creation.
• Create and submit contract and financial requisition requests using platforms such as SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool).
• Research vendors in systems to determine if they are active prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary.
• Draft and route multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders.
• Act as a liaison between internal business partners and outside vendors to facilitate contract execution.
• Engage with other functional areas to assess and respond to contracting and requisition needs, obligations, and revisions.
• Monitor and coordinate complex workflows between the business, Procurement, Finance, and Legal Departments to ensure tasks move forward in a timely manner.

Required Skills & Experience:

We are looking for someone with a proven track record of successful contract engagements. The ideal candidate will have:

• 3 to 5 years of experience with end-to-end contract management.
• Prior experience in contract management required, with strong acumen for SAP/Ariba and Icertis.
• Comfortability with ambiguity and navigating complex processes and systems.
• Demonstrated ability to work autonomously and proactively, capable of troubleshooting and figuring things out.
• Detail-oriented: strong proofreading and editing skills.
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel).
• Ability to manage a heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure.
• Strong written and verbal communication skills.
• Customer service oriented: must be able to communicate effectively with internal business partners as well as external vendors/suppliers.
• Education: BA/BS degree.

Preferred Qualifications:

• Experience in contracts administration or other relevant experience is strongly preferred.
• Experience at a large law firm or within an in-house legal department of a public company a plus.
• Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.
• Science background is a plus.