Contracts Administrator

We’re looking for an organised and proactive Civil Administration / Project Support professional to join a busy civil contracting team in Waikato.
This is a varied role where you’ll work closely with the Operations and Project teams, helping keep projects, documentation, plant, procurement and general administration running smoothly.

If you have experience in civil construction and strong administration skills, this could be a great opportunity to step into a role with plenty of variety and responsibility.

Your days will be varied, with responsibilities including:

• Supporting project teams with day-to-day administration and project documentation
• Preparing and maintaining project folders, pre-start documentation and QA information
• Assisting with TMPs, CARs, permits, B4Udig documentation and project close-outs
• Supporting claims and contract administration
• Maintaining Health & Safety documentation and ensuring relevant information is up to date
• Ordering and maintaining PPE, first aid and spill kit supplies
• Keeping plant, vehicle, testing and tagging and fire extinguisher registers up to date
• Supporting workshop and maintenance administration, including job cards
• Managing stock, internal hire and purchasing transactions
• Preparing cost estimates, project programmes and specifications when required
• Processing claims and ordering office supplies
• Providing general office and reception support when needed
• Assisting Operations and Contracts Managers with meetings, documentation and general administration

You’ll ideally have:

• Previous experience within the civil construction industry
• Strong administration and organisational skills
• Excellent attention to detail and time management
• Confident written and verbal communication skills
• A professional and friendly phone manner
• Strong Microsoft Office skills
• The ability to manage multiple tasks and priorities
• A proactive approach and willingness to take ownership
• The confidence to communicate with project teams, clients, subcontractors and suppliers
• A practical understanding of how civil projects operate

You’ll be someone who enjoys keeping things organised, follows through on tasks and isn’t afraid to jump in and help wherever needed.

Why this role?

This is more than a traditional administration role. You’ll have the opportunity to work closely with Project Managers, Operations, Contracts, H&S and site teams, gaining exposure across different areas of a civil contracting business.
If you enjoy a fast-paced environment, like having variety in your day and take pride in keeping projects running smoothly, we’d love to hear from you.

Apply now with your CV, or get in touch with Natalia at Tech 5 for a confidential chat. natalia@tech5.co.nz - 027 583 3121