Bids & Submissions Coordinator

Major Defence Project – Osborne

The Opportunity

Join a major defence construction project in Osborne, SA, supporting a project that will be instrumental to Australia’s future defence capability. Once complete, the facility is expected to be the largest of its kind in the world.

This is a rare opportunity to join the project at the beginning of its lifecycle, giving you exposure to a landmark project from early procurement and mobilisation through to construction, completion and handover.

As Bids & Submissions Coordinator, you will support the coordination of bids, tenders, submissions and procurement activities across the project, working closely with commercial, procurement, engineering and delivery teams.

Key Responsibilities

• Coordinate end-to-end bids, tenders, EOIs, RFQs/RFTs and submissions.
• Manage bid schedules, registers, action trackers and submission deadlines.
• Coordinate inputs from commercial, procurement, engineering, construction, HSE, quality and project teams.
• Prepare, format and quality-check tender and submission documentation.
• Coordinate internal reviews, approvals and sign-off processes.
• Manage tender queries, clarifications, addenda and post-submission requirements.
• Support subcontractor and supplier procurement packages throughout construction.
• Maintain document control, version management and accurate project records.
• Assist with commercial submissions, variations, changes and project correspondence as required.
• Support procurement and commercial close-out, completion and handover activities.

About You

You will be a highly organised and detail-focused coordinator who enjoys working in a fast-paced, complex project environment.

Ideally, you will have:

• Experience in bids, submissions, tendering, procurement, project coordination or construction administration.
• Experience within construction, engineering, infrastructure, defence or a similar major-project environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and document management capability.
• Ability to coordinate multiple stakeholders and competing deadlines.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
• Experience with document management/project systems such as Aconex, Procore, TeamBinder or SharePoint is desirable.
• Relevant qualifications in business, construction, project management, procurement or a related discipline are advantageous.

Why Join?

• Be part of a nationally significant defence project.
• Join at the start and support the project across its entire lifecycle.
• Gain exposure to major construction, procurement, commercial and defence environments.
• Opportunity to upskill and broaden your career within a complex major project.
• Work alongside experienced project, commercial, procurement and delivery professionals.
• Build a strong foundation for future opportunities across Bid Management, Procurement, Commercial, Project Controls or Project Management.

If you're interested please apply with your CV or contact Megan Lively at megan@redpathpartners.com for a confidential discussion.