NSW State Admin Coordinator

MAYDAY Recruitment is proud to partner with a respected organisation within the funeral services sector to recruit a State Admin Coordinator based in Pennant Hills.

This is an exciting opportunity for an experienced Executive Assistant or Senior Admin Officer to provide high-level support to the General Manager and Senior Leadership Team while driving operational efficiency across NSW and ACT.

More than a traditional support role, you'll play a key part in improving processes, coordinating leadership activities, and ensuring the business operates efficiently behind the scenes.

The Role

As the State Admin Coordinator, you'll play a pivotal role in supporting the General Manager and Senior Leadership Team by:

• Providing high-level support, including complex diary management, inbox coordination, travel arrangements, meeting scheduling, and correspondence.
• Coordinating leadership meetings, quarterly planning sessions, off-site events, and strategic workshops from planning through to execution.
• Preparing agendas, presentations, reports, meeting packs, and taking accurate meeting minutes with clear follow-up actions.
• Acting as the central coordination point between the General Manager, Senior Leadership Team, and key stakeholders across NSW and ACT.
• Supporting governance processes by maintaining reporting packs, leadership dashboards, action registers, and business documentation.
• Identifying opportunities to streamline administrative processes, improve workflows, and leverage Microsoft 365 to drive efficiency.
• Coordinating operational administration, including purchase orders, procurement, uniforms, travel bookings, and other business support activities
• Working collaboratively with state administration teams nationally

About You

You'll be an experienced Executive Assistant, Senior Admin Officer, or Executive Officer who thrives in a fast-paced environment and enjoys bringing structure to complex operations.

You'll also bring:

• Proven experience supporting senior leaders and their teams.
• Exceptional organisational skills with the ability to manage competing priorities.
• Experience coordinating meetings, preparing executive documentation, and taking detailed meeting minutes.
• Advanced Microsoft 365 skills and the ability to use technology to improve processes.
• A continuous improvement mindset with the confidence to identify and implement more efficient ways of working.
• Strong stakeholder management and communication skills.
• High attention to detail, professionalism, and the ability to handle confidential information with discretion.
• Experience within government or another structured, governance-focused environment will be highly regarded.
• A proactive approach, always thinking ahead and anticipating business needs.

Why Apply?
 

• Meaningful work supporting local communities.
• Stable, long-term opportunity within an essential services industry.
• Supportive team culture with structured training provided.
• Opportunity to build a unique and rewarding career path.
• Work closely with an experienced General Manager and Senior Leadership Team in a role where your ideas and initiative are valued.
• Permanent full-time position based in Pennant Hills

  If you think this is the role for you, please apply now or contact the MAYDAY Recruitment team for a confidential discussion.