Office Support Executive

We’re currently recruiting for an Office Support Executive to join a leading regulatory organisation for an 18 month contract.

We’re looking for someone with at least 2 years’ experience in an Executive Assistant, Senior Administrator, Office Coordinator, Business Support or Communications Coordinator position.

Working as part of a small, high-performing team, you’ll provide executive and administrative support to senior programme leaders while helping coordinate a range of organisation-wide change initiatives.

Location: Dublin
Contract: 18 months
Salary: €46,282 PA

The Role

You’ll play a key role in keeping the Change Enablement Project Office running effectively, with responsibilities including:

• Providing executive and administrative support to senior programme managers and the wider project team.
• Coordinating diaries, meetings, workshops and governance forums, including agendas, logistics, actions and follow-up.
• Supporting internal communications and employee engagement activities linked to organisational change.
• Preparing presentations, briefing documents, communications and meeting materials for a range of stakeholders.
• Coordinating workshops, staff briefings, town halls and engagement events.
• Maintaining governance records, action logs, documentation and SharePoint repositories.
• Supporting reporting, dashboards, programme updates and tracking of key milestones and actions.
• Acting as a central point of contact for project office queries and activities.
• Contributing to continuous improvement of administrative, coordination and communication processes.

You’ll ideally have:

• Excellent organisational, time management and diary management skills.
• Strong written communication and document preparation abilities.
• Experience supporting meetings, events, communications or stakeholder engagement.
• Experience preparing reports, presentations and briefing materials.
• Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint and SharePoint.
• The ability to manage multiple priorities, work to deadlines and take ownership of tasks.
• Excellent communication and interpersonal skills, with confidence engaging with stakeholders at all levels.

Desirable Experience

Experience in any of the following would be advantageous:

• Supporting senior managers or leadership teams.
• Working within a public sector, regulatory or professional services environment.
• Organisational change, transformation or programme environments.
• Project management or programme coordination.
• SharePoint administration.