Office Coordinator (OH1/Columbus, OH)

About the Role:
We are looking for a highly organized, people-centric Office Coordinator to join our growing team and play a key role in shaping the employee experience at our onsite headquarters. This role follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m., with some flexibility depending on events. You will partner closely with an experienced Office Manager who will mentor and support you during onboarding. You will report directly into and support the General Manager leading site operations.
As a central hub for communication and culture, you will work with individuals across the entire organization, including operational leaders, HR and Talent Acquisition partners, external visitors, and the CEO's Executive Assistant. Your work will directly enhance our culture and ensure that employees feel supported, informed, and connected.
This role is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys face-to-face interactions, and is excited about growing their career. There is a clear path for advancement, including potential progression to Office Manager, HR Generalist, Administrative Executive Assistant, Data Analytics, or other areas based on your interests.
The ideal candidate is detail oriented, an effective communicator, and comfortable managing multiple priorities. You will help coordinate events, including holiday celebrations, manage catering needs, support daily office operations, assist with employee questions, and ensure the overall smooth functioning of the workplace. Success in this role requires strong multitasking skills, a proactive approach, and a passion for building a welcoming and efficient office environment.
Responsibilities

• Office Administration
  • Sort and distribute incoming mail to the appropriate departments, and maintain an organized filing system for accurate record keeping.
  • Manage external vendors holding them accountable to KPIs and expectations.
  • Track, organize, and reconcile internal supply expenses.
  • Maintain all records in alignment with internal retention policies for the pharmacy and warehouse.
  • Collaborate with internal leaders and Executive Assistance to support on site meetings and training. Communicate to leaders on future events in order to maintain awareness.
  • Drive engagement with on site teams by creating events and interactive opportunities to support a support environment.
  • Perform additional administrative tasks and projects as needed to support daily operations.
• People Operations (HR Support)
  • Manage new hire paperwork in partnership with the HR team, including completion of I-9 documentation, time clock setup, and onboarding requirements.
  • Coordinate new hire orientation and maintain accurate and up-to-date employee files.
  • Facilitate first-day training sessions for new employees and deliver company time and attendance training.

Requirements

• High school diploma required; associate degree preferred.
• 2-4 years of office administration experience.
• Strong “get it done” mindset, with the ability to proactively move tasks and projects forward.
• Technical proficiency with HR systems and high attention to detail to ensure accuracy of employee information.
• Excellent written and verbal communication skills.
• Proficiency with spreadsheet tools such as Microsoft Excel or Google Sheets.
• Proven integrity, discretion, and sound judgment, particularly when handling sensitive or confidential information.
• Comfortable partnering with and supporting remote employees.
• Strong organizational skills with the ability to manage multiple priorities.
• Occasional travel may be required.

Our Benefits (there are more but here are some highlights):

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• 401k benefits with employer matching contribution
• Offsite team retreats