Executive Operations Coordinator

About the organisation

The organisation operates within the legal sector, providing comprehensive support to its leadership team across multiple locations.

About the role

The Executive & Operations Co-ordinator will report to the Chief Operating Officer and play a vital role in supporting the efficient functioning of the firm's leadership and Sydney office. The position involves coordinating administrative tasks, managing office operations, and providing board support.

Key responsibilities

• Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
• Prepare correspondence, reports, and presentations as required.
• Co-ordinate internal and external meetings and firm-wide engagements.
• Process and reconcile credit card and expense claims for the MD and COO.
• Act as a primary point of contact for Sydney office services and facilities.
• Support the preparation of Board papers and record minutes during meetings.
• Maintain compliance with WHS requirements and assist with training of support staff.

Skills & experience

• Proven experience in an administrative or executive support role, ideally within a professional services environment.
• Strong capability in managing competing priorities and working autonomously.
• Demonstrated ability to engage effectively with stakeholders at all levels.
• Intermediate/Advanced MS Suite skills; experience with iManage and/or Aderant is highly regarded.
• Willingness to obtain First Aid certification and/or Fire Warden training.

What’s in it for you

• Opportunity to work in a newly created role within a supportive team.
• Engage with senior management and contribute to the firm's operations.
• Develop skills in a dynamic legal environment.

Apply now with your current CV.

For further information please contact Isabella Collins, Consultant, Permanent Legal Support, on 02 8270 9745.

Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.