HR Administrator

FRS Recruitment in Partnership with Aoibhneas

The HR Administrator will play an important role in supporting the HR Coordinator in the effective delivery of HR services across Aoibhneas locations. This is a varied role, providing administrative support across the full employee life cycle and helping to ensure that HR processes are delivered efficiently, accurately, and in line with organisational policies, employment legislation, GDPR requirements, and best practice.

The successful candidate will have excellent organisational and administrative skills, strong attention to detail, and the ability to manage confidential information with discretion and professionalism.

Key Responsibilities

• Provide day-to-day HR administrative support across the full employee life cycle.
• Support the implementation, maintenance, and ongoing development of the organisation's HR Information System (HRIS), ensuring employee records are accurate and up to date.
• Maintain employee information, contracts, personnel files, and HR databases in accordance with GDPR requirements and organisational policies.
• Assist with the review and development of HR systems, processes, policies, and procedures, identifying opportunities to improve efficiency and the employee experience.
• Act as a point of contact for HR-related queries, providing appropriate guidance and support to employees and managers.
• Coordinate recruitment administration, including vacancy advertising, interview scheduling, candidate correspondence, reference checks, and on boarding documentation.
• Support on boarding, induction, probation review processes, and employee off boarding, including the coordination of exit interviews.
• Assist with the administration and coordination of employee benefits, the Employee Assistance Programme (EAP), and employee well-being initiatives.
• Support employee engagement initiatives, including employee surveys, staff events, and internal communications, in collaboration with the Communications Officer.
• Maintain HR compliance records and support adherence to employment legislation, organisational policies, and best practice.
• Assist the HR Coordinator with the preparation of HR reports, metrics, and management information.
• Coordinate mandatory training, maintain accurate training records, and assist with the development and distribution of training materials.
• Support performance management processes, including probation reviews, performance appraisals, and learning and development initiatives.
• Provide administrative support in relation to employee relations matters, ensuring accurate documentation and strict confidentiality at all times.
• Update the staff intranet as required.
• Ensure all HR administration is completed accurately, efficiently, and in accordance with GDPR and confidentiality requirements.
• Undertake any other duties appropriate to the role as reasonably requested by the HR Coordinator, Head of Services, or CEO.

Candidate Requirements

Essential Criteria

• A relevant third-level qualification in Human Resources, Business Administration, Public Administration, Employment Studies, or a related discipline, or equivalent relevant experience.
• A minimum of one year's experience in an HR administration or HR support role.
• Demonstrable experience supporting key HR functions.
• Working knowledge of Irish employment legislation and HR best practice.
• Excellent administrative, organisational, and time management skills, with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills, with the ability to engage professionally and confidently with employees, managers, and external stakeholders.
• Proficiency in Microsoft Office applications.
• Excellent attention to detail and a high level of accuracy when maintaining records and preparing HR documentation.
• A strong understanding of confidentiality, GDPR, and the importance of handling sensitive employee information.

Desirable Criteria

• Previous experience working within the not-for-profit, charity, social care, or community sector.
• Experience using HR Information Systems, particularly Sage HR and/or BrightHR.
• Experience supporting recruitment campaigns, interviews, and candidate on boarding.
• Knowledge of Garda Vetting, compliance monitoring, and employee file audits.
• Experience assisting with payroll preparation and benefits administration.
• Experience supporting HR projects and employee engagement initiatives.
• A full, clean driving licence and access to transport to facilitate occasional travel between locations.
• Demonstrated ability to work independently, while also contributing effectively as part of a wider team.

Employee Benefits

• Employer pension contribution of 5%.
• 22 days' annual leave, including two well-being days, with incremental additional days in line with service.
• Access to Digital GP Care and other employee benefits.
• Access to external supervision and an Employee Assistance Programme.

All offers of employment with Aoibhneas are subject to Garda Vetting, satisfactory reference checks, and verification of legal eligibility to work in Ireland. Aoibhneas is an equal opportunities employer. A panel may be formed from this recruitment process.