Accounts & Payroll Officer

Purpose

This role is to support the finance team by accurately processing financial transactions, maintaining financial records, and ensuring compliance with accounting standards and internal audits. This role plays a key part in the smooth operation of accounts payable and receivable functions, data accuracy, payroll support, and financial reporting.

Key Responsibilities

Accounts Payable, Receivable & Payroll

• Perform regular account and credit card reconciliations.
• Process invoices in a timely and accurate manner.
• Support for payroll processing.
• Ensure payroll is processed accurately and in compliance with relevant laws and regulations.

Data Entry & Accuracy

• Enter financial data with precision and maintain up to date and accurate records.
• Identify and resolve data discrepancies through regular audits and quality checks.
• Use accounting software efficiently.
• Create and manage spreadsheets.
• Maintain organised financial data.

Financial Reporting

• Assist in preparing financial reports and support external and internal audit process.
• Understand and interpret basic financial statements.

Problem Solving

• Identify and resolves billing discrepancies.
• Addresses payment issues promptly and proactively.
• Suggests improvements to financial processes.

Communication, Collaboration & Time Management

• Communicate effectively with team members, vendors and suppliers.
• Work collaboratively with internal finance and administrative teams to support shared goals.
• Provide clear updates on account statuses.
• Prioritise tasks effectively.
• Consistently meets deadlines.
• Manages workload efficiently.

Attributes and Qualifications

Education & Qualifications

• Certificate or Diploma in Accounting, Finance, or a related field (desirable but not required)
• Proficiency in Microsoft Suite
• Understanding pf basic accounting principles and financial process.

Skills & Attributes

• Strong attention to detail and commitment to data accuracy.
• Excellent organisational and time management skills.
• Analytical thinking and proactive problem-solving ability.
• Effective written and verbal communication skills.
• Collaborative mindset with a willingness to support and learn from others.
• A drive for continuous learning and adaptability in a changing environment.
• High level of integrity and adherence to financial policies and procedures.

Team Information

Incumbent: TBC

Location: Melbourne Office

Team: Finance

Reports to: Accounts & Payroll Manager

Version: 1 – 1 May 2025