Meetings and Events Specialist

Title: Meetings and Events Specialist

Location: Irvine, CA

Pay: $30.00-$35.00/hr

Schedule: Standard Office Hours

Duration: 6-Month Contract




Applies professional expertise and judgment to support conference services activities, meeting and event logistics, and business outcomes.

Key Responsibilities

• Coordinate the day-to-day execution of meetings, events, and related logistics for managed event spaces at a corporate campus.
• Engage with stakeholders, including meeting and event planners, to understand event needs and communicate space capabilities and current guidelines.
• Review meeting and event setup requirements with cross-functional teams, such as audiovisual (AV) and catering, identify discrepancies, and recommend solutions.
• Support large-scale meetings by participating in discovery sessions, site visits, and related planning activities.
• Generate, revise, and distribute reports; maintain negotiation trackers and campus event reports.
• Upload contracts into an enterprise contract lifecycle management (ECLM) system and monitor contract approvals and execution.
• Support supplier onboarding and create requisitions and purchase orders in a source-to-pay system, such as Coupa.
• Contribute to the development of guidelines and procedures for conference services programs.
• Provide input and assist with the development and execution of milestone plans and change management plans for conference services programs.
• Communicate project status and gather information to identify project limitations and support informed decision-making.
• Participate in process mapping, requirements-gathering sessions, training material development, transition activities, and process improvement initiatives.
• Maintain internal intranet sites and related program resources.
• Assist with developing communication materials and presenting programs to employees, including new initiatives and key program updates, under management guidance.
• Support the development of communication and implementation strategies for new and existing programs.
• Adhere to all Environmental, Health, and Safety (EHS) rules and requirements, taking appropriate measures to prevent injuries, protect the environment, and prevent pollution within their area of responsibility.

Incidental Responsibilities

• Establish and maintain resources and tools that support consistent, high-quality standards and best-in-class service for employees.

Education & Experience

• Bachelor's degree in Marketing or equivalent training required.
• 2–4 years of related experience required.

...