Sr. Administrative Assistant - Engineering and Marketing

Title: Sr. Administrative Assistant - Engineering and Marketing
Job Type: Contract
Contract Length: 6 months
Pay Range: $35-38/hr
Start Date: ASAP
Location: Hybrid - San Jose, CA

About the Opportunity:

Our client, a leader in Hi-Tech/Cloud Solutions, is looking for a skilled Sr. Administrative Assistant - Engineering and Marketing to join their team for a 6-month engagement. This project involves providing complex, proactive administrative support to optimize the time of executives (VPs and above) within the Engineering and Marketing organizations, requiring a high level of political savvy and discretion. This is a high-impact role that requires a self-motivated professional who can hit the ground running and deliver results quickly.

Key Responsibilities & Deliverables:

This role is focused on the successful completion of specific tasks and deliverables. Your responsibilities will include:

• Manage and maintain highly complex and changing calendars, scheduling appointments, meetings, travel, and organizational functions.
• Manage all incoming Purchase Orders (POs), creating, tracking, and working closely with vendors, finance, and the Engineering team.
• Compile, prepare, and process executive’s expense reports through the Expensify program and reconcile monthly credit card statements for the Engineering department.
• Act as the key liaison for the group, screening all incoming correspondence and using political savvy to filter and facilitate actionable items.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate thoughtful solutions to optimize executive time.

Required Skills & Experience:

We are looking for someone with a proven track record of successful contract engagements. The ideal candidate will have:

• Minimum of 5 years of experience supporting Vice Presidents (VPs) and above or equivalent working within a highly demanding fast-paced environment.
• Deep expertise in exceptional calendar management skills and advanced level MS Office suite (Word, Excel, PowerPoint, Outlook, Project, Google Drive). This isn't a learning role—you need to be a subject matter expert.
• Demonstrated ability to work autonomously, take initiative, and manage and oversee various projects from multiple management, while being highly proactive, detail-oriented, and self-motivated.
• Exceptional communication skills (verbal and written) and proven analytical skills with abstract problem-solving.
• Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

W2 only (No C2C or 1099 contractors)

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