364. Integrity Staffing - 2x Administrative Officer
Integrity ·www.integritystaffing.net.au
Apply directKey role of this position:
Provides an effective and efficient customer focused administrative support function to a portfolio of Branch Directors, Branch Managers, senior managers and branch staff across the Division allowing operational staff to focus on non-administrative functions.
Core duties and responsibilities:
Management Support:
- Manages branch Directors and Managers with meeting coordination and calendars , including scheduling meetings/appointments and organising bring-up materials.
- Performs role of Minutes Secretary at meetings, including preparation and distribution of agendas, action lists and minutes, and following up actions on behalf of the Director/Manager and/or the management team.
- Assists with the preparation and management of correspondence and archiving of documents.
- Attends to telephone calls.
Administrative Support:
- Performs collaboratively with teams across the Division and liaises with internal and external stakeholders to provide administrative support and customer service.
- Carries out and supports others in financial activities, such as purchasing, invoicing, completion of financial paperwork and monitoring expenditure against purchase orders.
- Arranges meetings and other events, including catering and booking of facilities.
- Conducts general housekeeping activities, such as ensuring photocopying and conference rooms are tidy and adequately stocked.
- Receives and distributes incoming and outgoing correspondence and files.
- Provides support in human resource (HR) related activities, i.e. interview preparation and arrangement, induction of new employees, Corporate Apparel and completion of HR related papers
- Provides support in the management and maintenance of the divisional vehicle fleet.
- Orders and maintains office supplies and equipment.
- Maintains records, registers and other administrative systems.
Continuous Improvement:
- Contributes to continuous improvement with administrative processes across the division by identifying and recommending improvements.
Other:
- Carries out, as required, such tasks and functions that are within the limits of the employee’s skills, competence and training.
- Maintains confidentiality and utilises discretion.
- Undertakes duties in a manner that supports a safe workplace.
SELECTION CRITERIA
1. Core Competencies
- Relevant customer focused administrative expertise, including:
- Experience in an administrative, office management support or secretarial role.
- A good understanding of administrative procedures and practices.
- The ability to use initiative and deal with issues in a professional and productive manner.
2. Communication and Interpersonal
- Well-developed interpersonal, verbal and written communication skills, including the ability to liaise with staff at various levels and a demonstrated ability to work effectively as a team member.
3. Organisation
- Sound organisational and time management skills, including the ability to work with minimal supervision, balance competing priorities and meet strict deadlines.
4. Conceptual, Analytical and Problem Solving
- Demonstrated ability to identify and implement process improvements.
5. Computer Literacy
- Sound computer literacy, including high-level word-processing skills.
6. Special Requirements
- Provision of a current National Police Clearance certificate dated 3 months or less from the date of application for the position.
How to Apply:
Please send your resume in WORD format to SaoirseF@integritystaffing.net.au and please confirm the following:
- What date could you start if successful? / Do you have a notice period to serve? If so, how long?
- Any time off planned over the next 6 months?
- Are you an Australian Citizen/Permanent resident? If not, please confirm what visa you are on and it's expiry date.
Frequently asked questions
Who is hiring for the 364. Integrity Staffing - 2x Administrative Officer role?
Integrity is hiring for the 364. Integrity Staffing - 2x Administrative Officer position, a Shazamme client. Apply directly on the employer's career site.
Where is the 364. Integrity Staffing - 2x Administrative Officer job located?
The 364. Integrity Staffing - 2x Administrative Officer role with Integrity is based in East Perth, US.
Is the 364. Integrity Staffing - 2x Administrative Officer role full-time or contract?
This is a full time position at Integrity.
What experience level is the 364. Integrity Staffing - 2x Administrative Officer role?
The 364. Integrity Staffing - 2x Administrative Officer position is aimed at mid-level candidates.
How do I apply for the 364. Integrity Staffing - 2x Administrative Officer role at Integrity?
Apply directly on Integrity's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.