Executive Admin Assistant
JobSquad V2 ·www.thejobsquad.com
Apply directThe JobSquad Solutions Team is currently looking for a Executive Assistant to work at a company located in the Miami, FL area!
Job Title: Executive Assistant
Job Location: Miami, FL 33178
Pay and Hours for Job + Benefits: $90k-$120k per year
Job Description:
Essential Duties and Responsibilities:
- Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
- Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
- Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
- Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Improves quality results by studying, evaluating, and re-designing processes, implementing changes.
- Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
- Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
Education and Experience:
- Bachelor's degree in Business Administration or a related field.
- Minimum of 10 years of administrative experience, including at least 5 years supporting an executive at the C-level or equivalent.
Abilities and Skills:
- Excellent verbal and written communication skills.
- High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
- Demonstrated success where personal results and accountability are evident.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong sense of teamwork.
- Can operate independently and remotely from a supervisor.
- Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel.
- Proficient with technology, including mobile devices.
Location: Doral, FL 33178
Salary: Up to $120K per year
What we Offer:
• Medical Insurance
• 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
• 401K with Employer Contribution
• Employee Stock Purchase Plan (ESPP)
• Education Reimbursement (related field)
• Employee Referral Program and Recognition Program
• Paid Holidays and 15 Paid Time-Off Days annually
• Medical Insurance
• 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
• 401K with Employer Contribution
• Employee Stock Purchase Plan (ESPP)
• Education Reimbursement (related field)
• Employee Referral Program and Recognition Program
• Paid Holidays and 15 Paid Time-Off Days annually
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
#AF123456
Frequently asked questions
Who is hiring for the Executive Admin Assistant role?
JobSquad V2 is hiring for the Executive Admin Assistant position, a Shazamme client. Apply directly on the employer's career site.
Where is the Executive Admin Assistant job located?
The Executive Admin Assistant role with JobSquad V2 is based in Doral, FL, US.
What does the Executive Admin Assistant role pay?
JobSquad V2 lists the Executive Admin Assistant role at USD 38–57 per hour.
Is the Executive Admin Assistant role full-time or contract?
This is a full time position at JobSquad V2.
What experience level is the Executive Admin Assistant role?
The Executive Admin Assistant position is aimed at mid-level candidates.
How do I apply for the Executive Admin Assistant role at JobSquad V2?
Apply directly on JobSquad V2's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.