Corporate Secretarial Manager

About the Opportunity

A leading global corporate services provider with a strong international presence is looking for a Corporate Secretarial Manager to join their Singapore practice.

This is a client-facing portfolio management role where you will take ownership of a portfolio of fund SPV clients (VVIP accounts), delivering the full spectrum of corporate secretarial advisory and compliance services.

You will lead a small team, serve as a trusted advisor to premium fund clients, and play an active role in shaping processes and driving continuous improvement within the practice.

This is a well-established global firm with a strong track record of employee satisfaction and significant presence in Singapore, offering genuine opportunities for career advancement across the APAC region.
 

Key Responsibilities

• Own and manage a client portfolio of fund SPV clients (VVIP accounts) across all corporate secretarial matters — acting as the primary point of contact for clients on governance, compliance, and advisory matters
• Coordinate and manage board meetings end-to-end — agenda preparation, drafting board minutes and resolutions, circulation for signing, and ensuring timely ACRA filings
• Ensure statutory and regulatory compliance — annual returns, changes to directors and shareholders, allotment and transfer of shares, and other filings under the Singapore Companies Act, with coordination across multiple jurisdictions for fund SPV structures
• Advise clients on corporate governance and compliance matters — clients include CFOs, general counsel, and in-house legal teams who rely on you for guidance on what is required and how to execute
• Lead, coach, and develop a small team — setting priorities, reviewing work quality, and ensuring deadlines are met across the team's portfolio of fund SPV clients
• Drive process improvement — proactively identify bottlenecks and implement better workflows to enhance service delivery and operational efficiency
• Build and maintain strong client relationships — deliver consistent service quality, manage expectations, and contribute to achieving yearly team performance targets
• Collaborate with cross-functional stakeholders including legal counsel, auditors, tax advisors, and offshore teams to meet key deliverables

What We Are Looking For

• CSIS qualification (Chartered Secretaries Institute of Singapore) — or equivalent recognised qualification (ICSA / CGI)
• Minimum 5 years of supervisory experience in a corporate secretarial practice, with a track record of leading and developing team members
• Fund SPV / fund services experience — demonstrated experience servicing fund-related SPV clients, including coordination across multiple jurisdictions and stakeholders
• Strong knowledge of the Singapore Companies Act (Cap 50) and ACRA filing requirements
• Client portfolio management experience — managing a book of clients in a corporate services or professional services environment, with a commercial and relationship-driven approach
• Hands-on leadership style — comfortable drafting minutes, filing returns, and advising clients directly, while also managing and mentoring a team

• Listed company client experience (AGMs, EGMs, SGX Listing Rules) — not required for this portfolio but demonstrates governance depth
• Experience across multiple entity types (holding companies, foreign-registered entities) and familiarity with cross-border corporate governance
• Prior experience at a corporate services firm (e.g., Boardroom, Tricor, TMF, Vistra, or similar) or in-house cosec
• Exposure to fund operations, private equity structures, or multi-jurisdictional coordination
• Experience with process improvement initiatives and operational efficiency projects
• Proficiency in MS Office and corporate secretarial software