Executive Assistant
JobSquad V2 ·www.thejobsquad.com
Apply directThe JobSquad Solutions Team is currently looking for a Executive Assistant to work at a company located in the Hialeah, FL area!
Job Title: Executive Assistant
Job Location: Hialeah, FL 33014
Pay and Hours for Job + Benefits: $25 per hour
Job Description:
Employment Type: Full-Time 8 am - 5 pm, hour lunch – In Office job
Key Responsibilities
- Manage complex executive calendars and scheduling.
- Coordinate domestic travel, meetings, and executive events.
- Prepare professional correspondence, presentations, reports, and meeting agendas.
- Screen emails and communications while ensuring timely follow-up.
- Prioritize competing requests and manage changing executive schedules.
- Attend meetings when requested, take meeting notes, and track action items.
- Coordinate executive participation in networking events, client meetings, and community organizations.
- Serve as a professional point of contact for clients, manufacturers, vendors, and business partners.
- Assist with confidential projects and strategic initiatives.
- Organize company events and executive functions.
- Maintain electronic files, records, and confidential documents.
- Research information and prepare executive summaries as needed.
- Ensure deadlines and follow-up items are completed on time.
Qualifications
- Minimum 3 years of experience supporting senior executives or C-suite leadership.
- Exceptional written and verbal English skills with outstanding grammar and professional business writing.
- Strong executive presence with polished interpersonal and communication skills.
- Excellent organizational, time management, and multitasking abilities.
- Ability to anticipate executive needs and work independently.
- High level of discretion and integrity when handling confidential information.
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
- Experience coordinating executive travel and meetings.
- Ability to work with multiple priorities while maintaining attention to detail.
Preferred Experience
- Experience supporting executives in professional services, design, architecture, construction, or commercial interiors environment.
- Event planning and project coordination experience.
- Familiarity with CRM or project management software is a plus.
Personal Characteristics
The ideal candidate is:
- Highly professional with an executive presence.
- Exceptionally organized and detail-oriented.
- Polished, articulate, and confident communicating with executives and clients.
- Trustworthy and discreet with sensitive information.
- Positive, resourceful, and solutions-driven.
- Proactive, anticipating needs before being asked.
- Able to remain calm and organized under pressure.
- Personable, relationship-oriented, and an excellent representative of our company and leadership team.
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
#AF12345
Frequently asked questions
Who is hiring for the Executive Assistant role?
JobSquad V2 is hiring for the Executive Assistant position, a Shazamme client. Apply directly on the employer's career site.
Where is the Executive Assistant job located?
The Executive Assistant role with JobSquad V2 is based in Hialeah, US.
Is the Executive Assistant role full-time or contract?
This is a full time position at JobSquad V2.
What experience level is the Executive Assistant role?
The Executive Assistant position is aimed at mid-level candidates.
How do I apply for the Executive Assistant role at JobSquad V2?
Apply directly on JobSquad V2's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.