Executive Assistant

Role: Executive Assistant
Rate: $53/hr + Super
Start Date: ASAP
End Date 18.08.26
Location: Auburn
 
 
About the Role
 
The Executive Assistant is the principal point of contact for the Executive Director, responsible for managing their calendar, maintaining effective working relationships, and ensuring open channels of communication both internally and externally.
 
You will work closely with the Executive Director and Executive Officer to provide support in the preparation of a range of written materials, including briefs, agenda papers, reports, talking points, presentations, background briefings, and ministerial correspondence.
 
You will also work across the organisation to assist the broader team with planning, collation of materials, coordination of meetings, calendar scheduling, and task tracking to organisational standards within expected timeframes.
 
Your Responsibilities Will Include:

• Managing the mailbox, including receipt of incoming and coordination of outgoing correspondence.
• Coordinating domestic and regional travel arrangements.
• Managing expense reconciliation and processing.
• Providing administrative and project support, including documentation preparation and collation, review of internal policies and procedures, printing, and records management.

About You

• You have executive support and administrative experience and are comfortable working in a fast-paced environment.
• You are self-motivated, resourceful, and possess strong attention to detail.
• You have high-level interpersonal skills and can liaise effectively with staff and key stakeholders at all levels.
• You are a proactive team player with excellent organisational skills and the ability to manage competing priorities.
• You can work effectively within a small, fast-paced team to deliver high-quality work within tight deadlines.
• You actively undertake autonomous problem-solving to assist with stakeholder enquiries and requests.
• You have experience using Microsoft Office applications, particularly Outlook diary scheduling, and can work collaboratively with a high level of autonomy.