Administration Assistant

Public Sector People are partnering with a local government organisation to recruit for an Administration Assistant.
  
Contract: 3 months | Immediate Start
Hourly Pay Rate: $45 p/h + Super
  
Responsibilities: 

• Prepare accurate written responses to correspondence in line with organisational policies, procedures and service standards.
• Coordinate and prepare referrals to technical officers, internal departments and external authorities as required.
• Monitor and track workflow activities to ensure timely progression and completion of requests.
• Maintain and update departmental databases, records and tracking systems, including data entry of inspection outcomes, certificates, notices, orders and related information.
• Conduct document, property and site history searches, providing information as requested.
• Coordinate the stamping, collation and distribution of approved plans and associated documentation.
• Compile, maintain and report on statistical and operational information.
• Process purchase orders and assist with invoice reconciliation in accordance with organisational procedures.
• Support the onboarding and training of team members where required.
• Maintain effective filing and records management systems, ensuring accurate document control.
• Provide general administrative support, including document preparation, photocopying, printing, agenda preparation, meeting coordination and minute taking.
• Adapt to and utilise new technologies, systems and processes to support operational efficiency.
• Review and update administrative forms, templates, brochures and development application-related documentation as required.
• Undertake additional duties and responsibilities aligned with organisational requirements, including providing cross-functional administrative support and contributing to team objectives as needed.

Essential:

• 2+ years experience in an administration support role within local government or working in a politically sensitive environment
• Previous experience with TechOne, Content Manager/TRIM, Authority or Pathway highly regarded

  
For a confidential discussion, please contact Chloe Dallimore at cdallimore@publicsectorpeople.com.au
  
Public Sector People is an equal opportunity employer. We embrace diversity and inclusion and are committed to creating a work environment that is supportive and empowering for all. We encourage qualified candidates of all backgrounds to apply.
  
To learn more about Public Sector People and our commitment to driving positive change in the public sector, please visit our website: https://www.publicsectorpeople.com.au