Turnaround Project Administrator

Position Summary
Provides administrative and coordination support for turnaround activities, including document control, reporting, meeting coordination, training administration, communications, and record management. Ensures accurate tracking of turnaround documentation, supports planning and reporting efforts, and helps maintain effective communication and organization throughout the turnaround lifecycle.

Roles and responsibilities
Administration & Document Control
Provide administrative and office support to the Turnaround department.
Maintain project files, records, documentation, and HFS intranet site- SharePoint
Create and obtain approval for a document control and storage plan.
Roll out and maintain the document/information management matrix.
Work Package & Data Management
File and track job packages either at site shared drive or in turnaround program Mach1
Input CMMS data (BOMs, task lists, notifications).
Maintain logs for:
o Added work
o Removed work
o Risk register
o Action items
o Planning status
Tracking & Reporting
Track and report audit items.
Track equipment closure paperwork.
Track startup assurance paperwork.
Support turnaround planning, scheduling, and reporting activities.
Assist with labor, equipment, productivity, and cost reporting.
Compile and distribute routine and ad hoc reports as required.
Meetings & Coordination
Coordinate turnaround meetings.
Define preparation phase meeting matrix.
Document Core Team meeting minutes.
Document Steering Team meeting minutes.
Document Strategy Team meeting minutes.
Distribute meeting minutes and action items.
Communications
Define, create, and execute the communications plan.
Issue site-wide monthly turnaround newsletters.
Define and maintain field communication centers.
Training & Onboarding
Develop a comprehensive turnaround training plan.
Develop discipline-specific training programs.
Complete operations procedures training.
Prepare startup refresher training materials/packages.
Deliver startup refresher training.
Support onboarding activities.
Maintain badging records.
Maintain training records.
Support site access requirements.

Skills and Competencies
Detail oriented
Self-directed
Teamwork and peer leadership skills
Excellent verbal and written communication skills
Strong organizational and administrative skills.
Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
Experience with project management or document control systems
Ability to manage multiple priorities in a fast-paced turnaround environment.

Required Education and Experience:
High School Diploma or GED.
Minimum of 5 years of experience in project administration and document control.

Preferred Education and Experience (in addition to the required qualifications above):
Associate degree in Business Administration, Project Management, or a related field.
Minimum of 3 years of refinery, petrochemical, or turnaround experience.


Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.