C004867 Senior Administrative Assistant (Supply) (NS) ITALY - 2 Jun

Deadline Date: Tuesday 2 June 2026
 
Requirement: Senior Administrative Assistant (Supply)
 
Location: Lughezzano, ITALY
 
Full Time On-Site: Yes
 
Time On-Site: 100%
 
Not to Exceed Rate: 54 EUR
 
Total Scope of the request (hours): 836
 
Required Start Date: 8 July 2026
 
End Contract Date: 31 December 2026
 
Required Security Clearance: NATO SECRET
 
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:

1. Current National or NATO SECRET clearance
2. Nationality of one of the NATO member countries
3. Current work visa for the specific location if applying for an in-country position

Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
 
Duties & Role:
 
The incumbent's duties are:

• Assist the commander in all Property Accounting processes, namely by leading activities and periodically cross-checking inventory with balance lists provided by Agency Sub-PAO and PAO.
• Prepare vouchers, shipping documents and reports of survey.
• Package, ship, receive and distribute all materials for equipment repair, exchange and calibration.
• Keep test equipment calibration reports and records.
• Take all necessary actions to ensure that adequate administrative bedding and other domestic supplies are available.
• Perform administrative and clerical duties as required, including: keep a registry of all incoming and outgoing correspondence; keep a registry of all leave periods, sick leaves; prepare all the required documents (TDY, transportation requests).
• Carry out other duties as directed.

Requirements
Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years post related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years post related experience
• At least 3 years' experience in supply procedures and storekeeping duties.
• At least 3 years' experience in administrative procedures.
• Must possess a driving license

Language Requirements:

• English SLP 2222 (Listening, Speaking, Reading and Writing)
• The HQ's host nation language is required.

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.