Team Assistant & Office Coordinator

Team Assistant / Office Coordinator | Join a Purpose-Driven Business | $45–$47ph + Super | Rhodes, Sydney

MAYDAY is on the hunt for a proactive, tech-savvy Team Assistant / Office Coordinator to become a key support to the business in a fast-paced, people-first environment.

In this varied and important role, you’ll work closely alongside a Senior Executive Assistant to support a large Executive Leadership Team, while also taking ownership of broader office coordination tasks. From travel bookings and expense management to event logistics and catering — you'll play a central role in keeping both the executive team and wider office running smoothly.

You'll be the go-to person on the ground, helping ensure nothing falls through the cracks and the day-to-day operations of the business continue to run like clockwork.

What’s in it for you:

• Start Date: ASAP
• Duration: 3-month contract with strong potential to extend or transition into a permanent role
• Location: Rhodes, Sydney
• Full-time: Monday–Friday (5 days in office)
• Hours: 8:30 am – 5:00 pm
• Hourly Rate: $45–$47 per hour + super (depending on experience)
• Work with purpose: Join a values-led organization known for its down-to-earth and supportive culture
• Make an impact: Take ownership in a hands-on, varied role where your initiative is genuinely valued
• Parking: Onsite parking available for just $16/day

Your responsibilities will include:

• Act as the right hand to a Senior Executive Assistant, working together to ensure seamless support for the Executive Leadership Team
• Manage expenses, raise purchase orders, and process invoices
• Assist with planning and executing internal meetings, events, and catering
• Oversee day-to-day office operations, including basic office management duties
• Ensure meeting rooms and shared spaces are well-maintained and set up for use
• Provide ad hoc administrative support to various departments as needed
• Ensure the kitchen and common areas are clean, well-stocked, and maintained, including regular stock control and ordering supplies

What We’re Looking For:

• An experienced Team Assistant / Office Coordinator or high-level Administrator who thrives in a busy, hands-on environment
• Someone highly proactive, polished, and tech-savvy — confident using a range of systems and able to hit the ground running
• Ideally experienced with Microsoft Office, SharePoint, Oracle, Concur, or similar platforms
• Comfortable being onsite 5 days a week in Rhodes, Sydney
• A team player with a positive, can-do attitude who’s always ready to pitch in

If this sounds like your kind of role, apply now or reach out to the MAYDAY team — we’d love to hear from you!