Payroll Specialist

Payroll Specialist

Overview

Join a fast-growing technology environment as a Payroll Specialist supporting accurate, compliant, and timely payroll operations for U.S. and international employees. In this hands-on role, you’ll partner with Payroll, People, Finance, and Legal teams to manage payroll across multiple employee populations, countries, systems, and pay cycles. The ideal candidate is self-sufficient, adaptable, highly detail-oriented, and comfortable moving quickly while communicating across teams and systems.

Required Skills

• 5+ years of payroll processing experience, including multi-state and global payroll
• Hands-on experience with ADP, including reporting, compliance tools, and international payroll workflows
• Experience processing payroll for hourly and salaried employees across varying pay cycles
• Experience supporting payroll across 20+ U.S. states
• Strong understanding of wage and hour laws, tax withholdings, payroll taxes, and regulatory compliance
• Experience transitioning payroll providers or migrating payroll platforms end-to-end, including:
• Data migration
• Parallel payroll runs
• Reconciliation
• Post-implementation support
• Ability to support payroll operations for international employees
• Excellent attention to detail and ability to maintain confidential employee information
• Strong written and verbal communication skills
• Ability to work independently, prioritize effectively, and adapt in a fast-paced environment
• Comfort working between multiple systems and collaborating with cross-functional teams
• Strong technical aptitude and proficiency with payroll systems and tools

Nice to Have Skills

• Experience with Rippling
• Payroll experience in international markets such as the United Kingdom, Canada, Singapore, Japan, Germany, the Netherlands, France, Spain, Australia, or Korea
• Experience supporting payroll within a high-growth startup or rapidly scaling organization
• Knowledge of accounting or finance principles
• Experience coordinating time tracking and wage data for hourly employees
• Experience partnering with People or HR teams to onboard employees into payroll systems

Preferred Education and Experience

• 5+ years of progressive payroll experience is preferred
• Experience managing multi-state and international payroll is required
• Educational requirements were not specified in the available role details

Other Requirements

• Work arrangement: Hybrid; onsite in San Francisco two days per week
• Schedule: Part-time, generally 20–30 hours per week, with the opportunity for hours to increase as the organization grows; some weeks may require a full-time schedule
• Must be comfortable working in a dynamic, startup-style environment
• Must be able to support payroll operations for approximately 25 hourly employees and 500 domestic and 100 international salaried employees
• Must be able to manage weekly, biweekly, and monthly payroll cycles
• Must support payroll for employees across the United States and international locations
• Must stay current on payroll best practices, legislative changes, and compliance requirements
• Standard background check required